Grants Coordinator

ORANGE TOWNSHIP PUBLIC SCHOOL DISTRICT 451 Lincoln Avenue, Orange, NJ 07050 JOB DESCRIPTION GRANTS COORDINATOR NATURE AND SCOPE OF JOB: The Grants Coordinator is responsible for identifying, developing, securing, and managing grant opportunities from state, federal, and other sources to support instructional initiatives and facility improvement projects within the school district. This position ensures compliance with all applicable regulations and reporting requirements and collaborates with various departments to align grant activities with district goals. The Grants Coordinator will use a focused grant acquisition agenda to seek grant opportunities (federal, state, local, and other) to support district priorities and initiatives; develops, reviews and edits content for the district's Master/Strategic Plan; supports systemic grant development activities, and supports other strategic planning efforts of the district. In addition to developing and submitting competitive grant proposals, the Grants Coordinator provides guidance and consultation to other teams; performs accurate data analyses and monitoring. QUALIFICATIONS:

1. Bachelor's degree in Education, Public Administration, Business or related field.
2. Master's degree in a related field is a plus.
3. Minimum of 5 years of grant writing and administration experience, preferably in a K - 12 or public sector environment.
4. Strong working knowledge of Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), and fund accounting is a plus.
5. Strong knowledge of state and federal grant guidelines, including experience with discretionary and competitive grants.
6. Experience with federal eGrants systems (e.g. G5, Grants.gov, TEA eGrants, etc) is a plus.
7. Familiarity with construction-related grant programs (e.g. FEMA, EDA, CDBG, or state capital improvement grants) is a plus.
8. Experience with state-specific education financial systems and reporting (e.g., NJDOE Chart of Accounts).
9. Proficiency with financial management software (e.g., Genesis SchoolFi)
10. Highly proficient in the use of Google Workspace (G Suite) and Microsoft Office 365 applications.
11. Demonstrated leadership, communication, and analytical skills.
12. Understanding of K-12 public education funding priorities and challenges.
13. Exceptional written and oral communication skills.
14. Strong organizational and time management skills.
15. Provide proof of U. S. citizenship or legal resident alien status by completing Federal Form I-9 in compliance with the Immigration Reform and Control Act of 1986.
16. Provide evidence that a criminal record history check has been conducted and clearance has been given by the Department of Education, or, during the initial six month period provide a sworn statement that the individual has not been convicted of a crime or a disorderly persons offense in accordance with 18A:6-7.1.
17. Provide evidence that health is adequate to fulfill the job functions and responsibilities with reasonable accommodation pursuant to 42 U.S.C. 12101 and in accordance with N.J.A.C. 6:3-4A.4.
18. Pass the State required Mantoux Intradermal Tuberculin Test as required by N.J.A.C. 6:3-4A.4.
19. Meet such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.
20. Provide proof of U. S. citizenship or legal resident alien status by completing Federal Form I-9 in compliance with the Immigration Reform and Control Act of 1986.
21. Provide evidence that a criminal record history check has been conducted and clearance has been given by the Department of Education, or, during the initial six month period provide a sworn statement that the individual has not been convicted of a crime or a disorderly persons offense in accordance with 18A:6-7.1.
22. Provide evidence that health is adequate to fulfill the job functions and responsibilities with reasonable accommodation pursuant to 42 U.S.C. 12101 and in accordance with N.J.A.C. 6:3-4A.4.
23. Pass the State required Mantoux Intradermal Tuberculin Test as required by N.J.A.C. 6:3-4A.4.
24. Meet such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable. VERIFICATION OF COMPETENCY:
25. Satisfactory completion of criminal background check and fingerprint clearance.
26. Verification of academic credentials and certifications.
27. Successful completion of a professional reference check.
28. Demonstrated proficiency through past employment in managing financial operations and preparing budgets and reports.
29. Evidence of continuing professional development (e.g., workshops, seminars, certifications).
30. Performance evaluation during probationary period (if applicable). JOB FUNCTIONS AND RESPONSIBILITIES:
31. Research and identify public and private grant opportunities that align with the district's strategic priorities.
32. Analyze RFPs (Requests for Proposals) and determine eligibility and feasibility.
33. Maintain a database/calendar of grant opportunities, submission deadlines, and reporting schedules.
34. Write and edit compelling grant proposals, including needs assessments, project narratives, budgets, and REPORTS TO: SCHOOL BUSINESS ADMINISTRATOR WITH THE SUPPORT FROM THE EXECUTIVE DIRECTOR OF INNOVATION SUPERVISES: N/A SALARY: COMMENSURATE W / EDUCATION & EXPERIENCE UNION AFFILIATION: NON-AFFILIATED EMPLOYMENT TERMS: 12 -MONTH evaluation plans.
35. Coordinate with district leaders, instructional teams, and facilities personnel to gather data and develop program designs for proposals.
36. Prepare and submit complete and timely grant applications in accordance with funding agency requirements.
37. Serve as the district's liaison with funding agencies, providing required documentation and communications.
38. Monitor awarded grants for compliance with federal and state guidelines (e.g., EDGAR, Uniform Grant Guidance).
39. Track spending and project performance in collaboration with the business office and program leads.
40. Assist in audit preparation and resolve any compliance issues or findings.
41. Prepare budget justifications for grant applications in coordination with finance and operations staff.
42. Monitor approved budgets, ensuring allowable use of funds and timely drawdowns.
43. Maintain accurate records of expenditures and financial reports in compliance with grant requirements.
44. Provide training and technical assistance to school and district staff on grant-related processes.
45. Work collaboratively with departments including curriculum, special education, facilities, finance, and technology.
46. Present grant status reports and impact updates to leadership and the school board as needed.
47. Monitor and maintain district grants to ensure compliance with federal, state, and local regulations and guidelines by consulting in the writing of grant applications, researching and informing grant administrators of available grants.
48. Ensures that programmatic activities are implemented in accordance with all applicable guidelines, regulations and policies.
49. Reviews and approves grant funded expenditures for compliance with state and federal grant funding regulations.
50. Oversee overall Federal Programs grant financials.
51. Identifying and managing data for internal and external reporting
52. Maintaining accurate records and reporting related to budgets, expenditures and amendments - ensuring complete an accurate financial activity related to the grant program
53. Stays abreast of current regulations and procedures related to Federal Programs regulations and applicable local guidelines.
54. Reconciles monthly grant/foundation status with the School Business Office with the support from the Executive Director of Innovation.
55. Maintains a list of grant opportunities and application deadlines.
56. Keep track of ongoing grants and apply for renewals or extensions as needed.
57. Draft grant proposals, including narratives, budgets, and supporting documents, tailored to funders' requirements.
58. Work with district leadership, department leads, and other staff to gather necessary information and align the grant proposals with district needs and priority PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all-inclusive. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job. Unless reasonable accommodations can be made, while performing this job the staff member shall:
59. Use strength to lift items needed to perform the functions of the job.
60. Sit, stand and walk for required periods of time.
61. Speak, hear and demonstrate evidence of understanding.
62. Use close vision, peripheral vision and depth perception along with the ability to focus vision.
63. Communicate effectively in English, using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication.
64. Reach with hands and arms and use hands and fingers to handle objects and operate tools, computers, and/or controls. ENVIRONMENTAL DEMANDS: The environmental demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all-inclusive.
65. Exposure to a variety of childhood and adult diseases and illnesses.
66. Occasional exposure to a variety of weather conditions.
67. Exposure to heated/air conditioned and ventilated facilities.
68. Exposure to a building in which a variety of chemical substances are used for cleaning, instruction, and/or operation of equipment.
69. Function in a workplace that is usually moderately quiet but that can be noisy at times. EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board's policy and/or State Law. THE ORANGE BOARD OF EDUCATION IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER Adopted: 5/14/2025 1