Grants Coordinator III

Posting Details

Posting Details

Posting Number S15208P Working Title Grants Coordinator III Department ENGR-Research & Grad Studies About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

The College of Engineering at the University of Georgia is one of the fastest growing programs at UGA and one of the fastest growing public colleges of engineering in the nation. Since our founding in 2012, enrollment in the College of Engineering has grown to over 2,400 students. Students and faculty alike are attracted to our setting in a comprehensive, land-grant, research institution that's consistently ranked among the 20 best public universities in the nation. Our rapidly expanding engineering program focuses on opportunities for learning, discovery and innovation at the confluence of disciplines.

College/Unit/Department website https://engineering.uga.edu/ Posting Type External Retirement Plan TRS or ORP Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

Monday - Friday, standard university hours of 8am-5pm.

Advertised Salary $63,000+, based on experience Posting Date 05/29/2026 Open until filled Yes Closing Date Proposed Starting Date 07/01/2026 Special Instructions to Applicants

In addition to your UGA Jobs application, please upload the following documents:

• CV/Resume
• Cover Letter
• 3 professional references with contact information

Location of Vacancy Athens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title Grants Professional III FLSA Exempt FTE 1.00 Minimum Qualifications

Bachelor's degree in a related field or equivalent and 5 years of professional experience

Preferred Qualifications

• Experience with grants support in an academic unit at a USG institution.
• Understanding of research administration roles and responsibilities at all levels for all university players, external sponsors, and project types.
• Experience in reading and understanding policies and guidelines.
• Familiar with policies of major federal sponsors and federal guidelines.
• Experience in research administration or an equivalent combination of education and experience.

Position Summary

This is a highly responsible professional Staff position working with College of Engineering Faculty and the Office for Sponsored Programs, involving the submission and approval of external funding applications. This position will primarily work with faculty in development, preparation, and review of proposals for external funding, as well as submit proposals to sponsors within DLSA limits, and coordinate submission of proposals outside DLSA limits with College of Engineering Grants Coordinators and/or SPA.

This position will serve as a Decentralized Limited Signatory Authority (DLSA) and is expected to complete the necessary certification for a phase-2 DLSA within the first 3 months of employment.

This position will serve as a resource to the College of Engineering and investigators in administration of sponsored projects.

Knowledge, Skills, Abilities and/or Competencies

• Knowledge of procedures and policies for a grant/contract proposal submission to a grant funding agency.
• A deep knowledge of sponsored program administration in a research university.
• Good interpersonal and communication skills with a customer service focus.
• The ability to work independently and resolve common problems.
• Knowledge of academic institutional policies and procedures regarding external funding.
• Ability to establish and maintain effective working relationships with university personnel, state, federal agencies, and private organizations.
• Ability to communicate effectively, orally and in writing.
• Work under varying levels of supervision in a deadline-oriented environment.
• Knowledge of electronic research administration systems.
• Decentralized Limited Submission Authority (DLSA) status typically should be attained at this level within 3 months.
• Will work independently in a deadline-driven environment as well as maintain a positive work environment within a group.

Delegated Limited Submission Authority (DLSA) status typically should be attained at this level within 3 months of employment. Research Terms and Conditions Certification (RTC) status through the Sponsored Projects Office should be attained after DLSA certification is achieved.

Physical Demands

standard for an office environment.

Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Grants Proposal, Application, and Award Management

• This position will focus heavily on guiding and assisting College of Engineering faculty through the complex grant proposal and application processes, including preparation, reviewing, and submitting proposals on behalf of faculty members.
• Partner with CENGR faculty, staff, graduate students in proposal development and submissions; this includes direct support in crafting budgets and budget justifications, cost share budget development, providing formats for various proposal components, and ensuring compliance with proposal content.
• Provide expertise and support to faculty in understanding complex regulations of the funding agencies.
• Review and interpret guidelines and policies, including staying up to date on University, state, and federal policies, as well as informing relevant faculty and staff members when these policies undergo change. This employee will also answer questions concerning these policies when needed.
• Partner with and guide faculty with the entry of transmittal forms and proposal information into the UGA grants portal and other electronic research administration systems as needed.
• Interpret funding agency policies, procedures, and guidelines.
• Request pending awards as needed to achieve seamless funding availability.
• Advise faculty and staff on preparation of PI eligibility exemption requests.
• Serve as DLSA for Engineering and be responsible for proposal submissions. This position is responsible for reading and interpreting Requests for Application (RFAs) to determine requirements and facilitate compliance in grant submissions.
• Ensure accuracy of proposals in the Grants Portal under DLSA review.
• This position will attend Research Administration Discussion Group (RADG) meetings and DLSA meetings upon certification.

Percentage of time 50 Duties/Responsibilities

Collaboration and Coordination with Business Office

• Responsible for successfully coordinating with the CENGR Business Office to hand off grants administration and grants accounting post-award. This includes entering modifications into the portal, verifying terms and conditions of agreements for faculty and staff members, and consulting with SPA to ensure any modifications are permitted by the sponsor and the award agreement.
• Limited post-award support responsibilities include assisting faculty with no-cost extensions, award modification requests, subaward contract negotiations, and other items related to the management of a grant or a contract, which do not include managing the financial expenditures pertaining to a grant.
• Partner with the CENGR Business Office for effort planning for faculty.

Percentage of time 20 Duties/Responsibilities

Budget Development

• Partner with Grants colleagues, Faculty, and the Business Office on budget preparation and review of budgets and justifications.
• Ensure the accuracy of budgets, including compliance with UGA and federal policies for salary, fringe benefit rates, indirect costs, travel, and all other budget components.
• Provide guidance and offer solutions related to cost share, and prepare cost share commitment letters for approved cost share.

Percentage of time 15 Duties/Responsibilities

Liaison for Sponsored Projects

• Operate as a liaison between the PIs, OSP, and the College of Engineering in facilitating the awards and budgetary processes. This position will be the first point of contact.
• Coordinate with the Sponsored Projects Administration (SPA) office in proposal and award administration.
• Ensures that proposals over the DLSA limit are submitted by SPA.

Percentage of time 10 Duties/Responsibilities

Other Duties as Assigned

• Contribute to the success of the grants process within the College of Engineering.
• Participate in Staff meetings/trainings for the College of Engineering and complete any mandatory UGA/USG trainings assigned to Staff members.
• Participate in meetings advising Dean, Assoc Dean of Research, and others as needed.
• Assist the Engineering Associate Dean of Research with reporting data as requested.
• Other duties as assigned that will contribute to the success of the CENGR Grants efforts.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Dr. Ramasamy, Professor and Sr. Associate Dean Recruitment Contact Email rama@uga.edu Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter
• List of References with Contact Information

Optional Documents