Grants & Contracts Specialist II (Pre and Post-Award)

''450581'',''true'',''450581'',''false'',''Submission for the position: Grants & Contracts Specialist II (Pre and Post-Award) - (Job Number: 26005199)'',''false'',''450581'',''false'',''true'',''Grants & Contracts Specialist II (Pre and Post-Award)'',''Med-Neurology'',''Pennsylvania-Pittsburgh'',''26005199'',''!*!

Department of Neurology | University of Pittsburgh

The University of Pittsburgh Department of Neurology is seeking a qualified Post-Award Administrator to support research operations with a primary focus on post-award administration. This position is comprised of approximately 75% post-award responsibilities and 25% pre-award responsibilities. While the majority of day-to-day activities will focus on post-award management, the successful candidate will also perform pre-award functions and provide support throughout the full grant lifecycle.

The successful candidate will independently manage significant responsibilities and exercise sound judgment consistent with the scope of a Post/Pre-Award Administrator. By the fourth month of employment, the individual is expected to demonstrate the ability to perform both pre-award and post-award duties with a high degree of autonomy.

Primary Responsibilities

• Develop, prepare, revise, and maintain grant and contract budgets using Microsoft Excel.
• Process and manage budget modifications, budget revisions, and no-cost extensions.
• Reconcile federal and non-federal research accounts and prepare financial summaries for faculty and departmental leadership.
• Review project expenditures to ensure costs are allowable, allocable, reasonable, and compliant with sponsor and institutional requirements.
• Monitor grant and contract expenditures throughout the award period.
• Prepare, review, and submit government applications, progress reports, and other sponsor-required documentation.
• Maintain award-related schedules, records, and supporting documentation.
• Interpret and apply sponsor, institutional, and departmental policies and procedures.
• Prepare routine financial reports and resolve standard post-award administrative issues.
• Identify opportunities for process improvements and recommend operational enhancements to support research administration activities.

'',''!*!

Qualifications and Skills

• Demonstrated proficiency in Microsoft Excel and the ability to use Excel on a daily basis for budget development, financial analysis, reconciliation, and reporting.
• Strong understanding of budget development, account reconciliation, and financial management principles.
• Excellent organizational skills with strong attention to detail and accuracy.
• An understanding that critical thinking and problem-solving are essential to success in this role.
• Ability to analyze financial information, identify discrepancies, and develop effective solutions.
• Strong communication and time-management skills with the ability to manage multiple priorities and deadlines.
• Ability to work independently while collaborating effectively with faculty, administrators, and research staff.

Work Arrangement

This position may be eligible for a hybrid or remote work arrangement following an initial training period that requires 2 to 3 days per week on campus.

Key Enhancements

• Clearly emphasizes that post-award work is the primary day-to-day responsibility.
• Highlights Excel proficiency as a core requirement rather than a preferred skill.
• Strengthens language around critical thinking, problem-solving, and organizational skills.
• Adds specific post-award duties, including budget modifications, revisions, no-cost extensions, and expenditure compliance review.
• Uses terminology commonly found in higher education and sponsored research administration job postings.

'',''!*!

Performs pre- and post-award accounting duties for moderately complex grants and contracts. Prepares, negotiates, and monitors grants, contracts, and budgets. Maintains award-related schedules, prepares government applications and reports, and interprets policy and procedure. Monitors account activity, resolves routine issues, and prepares routine financial documents. Suggests operational improvements.

'',''!*!

Performs pre- and post-award accounting duties for moderately complex grants and contracts. Prepares, negotiates, and monitors grants, contracts, and budgets. Maintains award-related schedules, prepares government applications and reports, and interprets policy and procedure. Monitors account activity, resolves routine issues, and prepares routine financial documents. Suggests operational improvements.

'','''',''!*!

Using Excel to build budget, and basic formulas, ie. Add, subtract, multiply, division and round function are used daily. Independent work for the following areas: Grants & Contracts Submission, Project Monitoring/Reconciliation, Project Administration, Ensure Compliance with grant requirements, Managing timelines and deliverables, Prepares Financial reports/project narratives/documents.

'',''!*!

Using Excel to build budget, and basic formulas, ie. Add, subtract, multiply, division and round function are used daily. Independent work for the following areas: Grants & Contracts Submission, Project Monitoring/Reconciliation, Project Administration, Ensure Compliance with grant requirements, Managing timelines and deliverables, Prepares Financial reports/project narratives/documents.

'',''!*!

Must be able to get around a university setting.

'',''!*!

Must be able to get around a university setting.

'',''!*!

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

'',''Full-time regular'',''Full-time regular'',''Staff.Grants & Contracts Specialist II (Pre & Post-Award)'',''Staff.Grants & Contracts Specialist II (Pre & Post-Award)'',''Research'',''Research'',''Grants & Contracts'',''Grants & Contracts'',''Pittsburgh'',''Pittsburgh'','''','''',''Bachelor''s Degree'',''Bachelor''s Degree'','''','''',''1'',''1'',''Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.'',''Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.'','''','''','''','''',''M-F, 8:30-5:00'',''M-F, 8:30-5:00'',''On-Campus: Teams that work on campus, in an office, or in a lab.'',''On-Campus: Teams that work on campus, in an office, or in a lab.'',''TBD Based Upon Qualifications'',''TBD Based Upon Qualifications'',''No'',''No'',''No'',''No'',''For position finalists, employment with the University will require successful completion of a background check'',''For position finalists, employment with the University will require successful completion of a background check'',''Not Applicable'',''Not Applicable'',''Resume'',''Resume'',''Not Applicable'',''Not Applicable'',''false'',''450581'',''450581'',''true'',''450581'',''false'',''Submission for the position: Grants & Contracts Specialist II (Pre and Post-Award) - (Job Number: 26005199)'',''false'',''450581'',''false'',''true''