Grants and Contracts Officer II

Job Description - Grants and Contracts Officer II (26001120)

Job Description

Grants and Contracts Officer II - 26001120

Description

:

Grants and Contracts Officer II

Andrew Young School of Policy Studies

Georgia State University

Technology & Research Support

The Andrew Young School of Policy Studies is one of the nation's leading policy schools dedicated to addressing critical social and economic challenges through interdisciplinary research and policy. The school comprises diverse academic units, including the Department of Criminal Justice and Criminology, the Department of Economics, the Department of Public Management and Policy, the School of Social Work, and the Urban Studies Institute. With top-ranked programs and research centers and over $35 million in sponsored research funding, the school leverages its downtown Atlanta location to engage with significant public policy issues at the local, national, and global levels. Emphasizing innovation and student success, the school prepares students and professionals to meet the evolving demands of advancing the public good across all sectors.

AYSPS Technology & Research Support is seeking dedicated and experienced Grant and Contracts Officer II.

WHAT MAKES the Andrew Young School of Policy Studies a GREAT PLACE?

• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunities and mentorship

HERE IS WHAT YOU WILL DO

Reporting to the Associate Dean for Finance and Administration, the Grants and Contracts Officer II is responsible for the administration and management of sponsored projects, including grants and contracts from federal, state, foundation, and private sponsors. This position provides pre-award and post-award support to faculty and staff by ensuring compliance with institutional policies, sponsor regulations, and applicable laws throughout the lifecycle of sponsored programs. This position will also provide research administrative support to ASYPS research centers. The role requires strong organizational and interpersonal skills, attention to detail, and the ability to manage multiple priorities in a fast-paced academic environment.

The essential duties and responsibilities of the Grants and Contractors Officer II are the following:

Pre-Award Administration

• Develops and manages grant proposals and other sponsor-funded applications and budgets for PIs as assigned
• Ensures all proposal elements are consistent, accurate, and complete, including required documentation, budget, cost share, subcontracts, etc.
• Ensures that all submissions comply with federal, state, local, and University guidelines.
• Adheres to sponsor deadlines to ensure timely submissions.
• Develops budget and budget justifications, which include proofing the budget.
• Advises the PI on administrative requirements in preparing submissions.
• Routes proposals via workflow for college-level and Office of Sponsored Programs (OSP) approval.

Post-Award Administration

• Route award notices for approval and account setup.
• Request advance accounts for sponsored projects.
• Process rebudgeting requests in accordance with sponsor and institutional guidelines.
• Conduct monthly expenditure reviews and identify discrepancies or needed corrections.
• Prepare and submit prior period adjustments and journal entry requests as needed.
• Ensure allowable and compliant costs are applied to sponsored projects.
• Assist Principal Investigators (PIs) with managing funding throughout the lifecycle of awards.
• Create financial projections, budget forecasts, and status reports for sponsored projects.
• Process subcontract payments and other project-related payments.
• Support post-award financial management and ongoing grant administration activities.

Research Administration & Liaison Responsibilities

• Act as a liaison between department heads, faculty, legal counsel, the Office of Research, and sponsoring agencies to support successful proposal submissions.
• Serve as the Andrew Young School (AYS) liaison to URSA and OSPA offices.
• Communicate new developments, processes, and critical information related to research administration.
• Present research administration updates as needed at bi-annual Andrew Young School staff meetings.

Faculty & Research Staff Support

• Provide technical assistance, support, and guidance to faculty and staff regarding research administration processes
• Deliver training and support to staff with research administration responsibilities

Award & Sponsored Activity Management

• Maintain the Andrew Young School awards and submissions database.
• Track all sponsored activities within the college or assigned entity.
• Perform detailed reviews of award documents and award notifications throughout the grant and contract lifecycle.

Effort Reporting & Compliance

• Coordinate effort reporting activities conducted three times annually.
• Collaborate with departments to ensure the Andrew Young School meets all university deadlines.
• Serve as the pre-reviewer for the Dean's Office faculty and assigned research portfolios.
• Resolve discrepancies through retroactive cost transfers, earnings reports, and related corrective actions.

Departmental Research Administration Support

• Serve as a departmental research administrator during staff leave periods or position vacancies

• Provide pre-award and post-award research administration support until vacancies are filled or staff returns

• Perform other related duties as assigned by the Dean, Associate Dean, and Assistant Dean.

Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor.

Qualifications

:

Minimum Requirements:

• Bachelor's degree and three years of related experience; or a combination of education and related experience.

College/Business Unit

: Andrew Young School of Policy Studies

Department: Technology & Research Support

Location

: Atlanta Campus

Shift: 8:30 am - 5:15 pm

Salary : $55,100-$69,000

Pay Grade: 19

FLSA Status: Exempt

Job Type: Full Time (Benefits Eligible)

Job Posting

: 08/19/26, 12:19:14 AM

Closing Date

: 09/02/26, 9:29:00 AM

Special Instructions:

To be fully considered for this position, all candidates must submit the following at the time of submission:

• A complete and accurate GSU application
• Resume & Cover Letter
• Three professional references

Georgia State University ValuesCOMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, IDENTITY, PLACEMAKING & BELONGING: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better placeINTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents USG Core Value StatementThe University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment OpportunityGeorgia State University is an equal opportunity employer with regard to veterans and individuals with disabilities and prohibits discrimination on the basis of an individual's race, color, religion, sex, national origin, age, disability,, genetic information, or protected veteran status. Background Check Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students'' and employees'' safety and security.It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.

Please note, Georgia State University's career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.

Georgia State University prohibits discrimination on the basis of an individual''s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status.