Primary Responsibilities:• Review grants, cooperative agreements, and/or interagency agreements activities related to the initiation, administration, and/or lead end-to-end grant closeout activities, including resolving outstanding balance, ensuring expenditures are properly classified, and confirming financial and programmatic completion, cooperative agreements, and/or interagency agreements (IAGs), including responsibility for monitoring performance.
• Experience with grant reporting, reimbursements, budgeting, and compliance
• Main duties include:
- Tracking Compliance Reporting Requirements
- Project Management
- External Reporting to Government Agencies
- Management of the Reporting Calendar
- Management of the Compliance Reporting Archive
- Oversee and coordinate as needed to process payments, resolve payment, coding, and invoice issues in real time, including escalation as needed
Other duties may include:
• Monitor the compliance of grant recipient departments to ensure general and specific requirements of the grant are adhered to which may include traveling to sub-recipients
• Monitor funded awards and projects to confirm objectives, deliverables and award requirements are met timely
• Monitor funded projects to prevent over-expenditure of funds, audit disallowance and ensure awards are fully expended
• Monitor prime and sub-recipient activity for grant compliance
• Evaluate grant expenditure agreements for proper differentiation between sub-grantees or contractors
• Partner with initiating and operating award owners to evaluate and monitor statements of work and Project Plans
• Monitor SOW and project plans including Gantt charts to track and report award milestones, tasks, dependencies, deliverables descriptions and dates
• Provide direction to departments and external partners on required actions, establish clear next steps, and ensure timely resolution of issues impacting compliance and financial accuracy
• Develop, Evaluate, and Monitor Project Plans and Tracking mechanisms
• Interpret regulations and policies for grant recipient departments
• Prepare follow-up letters and conduct on-site visits
• Prepare and analyze internal and external financial reports, including the Schedule of expenditures and Federal Awards and footnotes
• Create and maintain an electronic spreadsheet for efficient data collection and report production
• Perform special project reviews and audits as requested by the CFO or other County Departments
• Lead and own reconciliation of award activity, including initiating and driving reclassifications, and ensuring alignment between GL, AP, and program teams
• Other duties as assigned by the Director or Division Director of Grants and Contracts
JOB SKILLS & QUALIFICATIONS• Knowledge of Microsoft Excel, project management systems, and collaborative apps
• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources
• Concepts of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process
• Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system
• Ability to analyze financial records or reports to determine the state of operations, to improve budgeting and/or planning, to improve efficiency, to improve business decisions, and/or minimize losses or damages
• Interpret regulatory or compliance documentation
• Ability to learn to prepare financial documents, reports, or budgets
• Ability to learn to prepare operational progress or status reports
Flexible work from home options available.