POSITION TITLE: Grants Administrator II (Full-Time Regular) (Classified)
REQUISITION #: req8657
DEPARTMENT: Accounting and Treasury
LOCATION: 215 OFFICE BLDG
BENEFIT CATEGORY: Classified (Non-CBU) Classified Employee Benefit Highlights
EMPLOYMENT TYPE: Full-Time Regular
FLSA STATUS: Exempt
ANNUAL SALARY RANGE: $63,369.00 - 105,615.00 (Salaries are paid biweekly)
ANNUAL ANTICIPATED HIRING RANGE: $71,000.00 - 87,000.00 (Salaries are paid biweekly)
SELECTION PROCESS: Application deadline is 11:59 p.m. MT on 10/25/2026. At the City, we are focused on finding the strongest candidate for the role, and we recognize that excellence can come from a wide variety of experiences and paths. When reviewing applications, we consider an equivalent combination of knowledge, skills, education, and lived experiences that align with the minimum qualifications. If you are interested in this opportunity, we encourage you to view your background broadly and highlight the skills and experiences that best prepare you for the role.
The City of Fort Collins is a bias-conscious employer. We ask that you please avoid the use of photos when submitting a resume and/or an application for employment. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile.
Post-Offer Requirements
- Background check (Background checks are considered in relation to the responsibilities and requirements of the position)
While the City of Fort Collins offers many remote and/or hybrid positions, all remote or hybrid work must be performed in the state of Colorado.
Why Work For the City of Fort Collins?
- Medical, dental, vision (for self, spouse, domestic partner, children) - eligible on the 1st of the month following date of hire
- Paid vacation, paid holidays, sick leave, and additional one-time bank of 40 PTO hours for new, full-time, Classified and Unclassified Management hires
- Retirement + company contributions - after 6 month probation period and immediate vesting
- Flexible spending: Medical expenses FSA, dependent FSA or both
- Employee Assistance Program: counseling, legal, financial assistance
- Life insurance, short-term and long-term disability
- Wellness program, workout facilities
- Employee/family onsite health clinic
- Learning and development opportunities at all levels in the organization with opportunities for career mobility
- Collaborative work environment
To learn more about The City of Fort Collins and Our Community, please read Our Community and Our Organization Brochure
Job Summary
This second-level practitioner administers an assigned portfolio of federal, state, local and other grant awards and provides technical support to departments and project managers throughout the grant lifecycle. This position applies working knowledge of grant administration and compliance requirements to moderately complex work, exercising independent judgment within established policies, procedures and award requirements. The position works under general supervision and collaborates across organizational functions to support compliant grant administration, reporting, monitoring and closeout.
Essential Duties and Responsibilities
- Administers an assigned portfolio of grants with differing requirements, deadlines, funding sources and compliance obligations.
- Reviews grant agreements, award conditions, regulations and agency guidance and translates requirements into clear responsibilities, deadlines and actions for project teams.
- Monitors assigned awards for compliance with applicable grant and City requirements, identifies risks or deficiencies and coordinates appropriate follow-up or escalation.
- Provides technical assistance to project managers and departmental staff on grant administration requirements, documentation, reporting and compliance.
- Coordinates grant administration activities throughout the award lifecycle, including acceptance, internal approvals, amendments, reporting, financial and procurement coordination and closeout.
- Coordinates programmatic and performance reporting and reviews submissions for completeness, accuracy and compliance with award requirements.
- Performs subrecipient monitoring activities, including risk assessment, review of required documentation and reports and follow-up on identified concerns.
- Maintains complete and audit-ready grant records and supports monitoring reviews, audits and compliance reviews by coordinating documentation, responses and follow-up.
- Communicates with awarding agencies and other external partners regarding routine grant administration matters and coordinates with internal subject-matter experts to resolve issues.
- Supports grant prospecting and application development activities by reviewing opportunity requirements and contributing to application materials as organizational needs require.
- Administers an assigned portfolio of grants with differing requirements, deadlines, funding sources and compliance obligations.
- Reviews grant agreements, award conditions, regulations and agency guidance and translates requirements into clear responsibilities, deadlines and actions for project teams.
- Monitors assigned awards for compliance with applicable grant and City requirements, identifies risks or deficiencies and coordinates appropriate follow-up or escalation.
- Provides technical assistance to project managers and departmental staff on grant administration requirements, documentation, reporting and compliance.
- Coordinates grant administration activities throughout the award lifecycle, including acceptance, internal approvals, amendments, reporting, financial and procurement coordination and closeout.
- Coordinates programmatic and performance reporting and reviews submissions for completeness, accuracy and compliance with award requirements.
- Performs subrecipient monitoring activities, including risk assessment, review of required documentation and reports and follow-up on identified concerns.
- Maintains complete and audit-ready grant records and supports monitoring reviews, audits and compliance reviews by coordinating documentation, responses and follow-up.
- Communicates with awarding agencies and other external partners regarding routine grant administration matters and coordinates with internal subject-matter experts to resolve issues.
- Supports grant prospecting and application development activities by reviewing opportunity requirements and contributing to application materials as organizational needs require.
City Competencies
- Demonstrated cultural competence to effectively interact and work with people of diverse identities, perspectives and cultural backgrounds.
- Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
- Read and comprehend City and Service Area/Department policies, regulations, rules and standard operating procedures.
- Communicate clearly and concisely, both verbally and in writing.
- Routine software and business applications including, but not limited to, word processing, spreadsheets, presentation software and databases.
- Establish and maintain effective working relationships with City employees, representatives of other agencies and organizations and members of the community.
Practitioner Competencies
- Decision Making: Applies judgement in defined situations. Seeks guidance for variables.
- Complexity: Analyze options and identifies solutions.
- Business Acumen: Grasps program purposes and supports efficiency.
- Resource Management: Understands proper use and availability of resources.
- Collaboration & Engagement: Focuses on navigating internal procedures with customers and sharing information to complete assigned tasks.
- Specific Knowledge: Applies knowledge of specific subject matter and applying principles with some guidance.
- Organizational Impact: Identifies efficiencies and recommends operational improvements.
- Ensure Accountability: Holds responsibility for own outcomes.
Job Specific Competencies
- Working knowledge of federal grant administrative requirements, including applicable cost principles, procurement requirements, internal controls, reporting and records requirements.
- Working knowledge of programmatic grant compliance and documentation requirements.
- Working knowledge of subrecipient monitoring practices, including risk assessment, monitoring activities and corrective action follow-up.
- Working knowledge of grant budgets sufficient to identify potential administrative or compliance concerns and coordinate with financial staff.
- Skilled in organizing, researching and analyzing grant information and maintaining accurate records.
- Skilled in communicating complex requirements clearly to staff with varying levels of grant experience.
- Ability to build effective working relationships and influence outcomes when working with project managers and partners who do not report directly to the position.
- Ability to manage competing priorities, anticipate deadlines and follow through on required actions with attention to detail.
- Ability to identify process issues and recommend opportunities for continuous improvement.
- Proficiency with standard office, collaborative work-management, database and electronic records applications.
Minimum Qualifications
Years: 6 years of related experience/education
Type of Specific Experience/Education
Grants, public administration, finance or a directly related field
Certifications/Licensure/Specialized Training to Obtain
None
The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call (970) 221-6535 for assistance.
Notice Regarding Medical and/or Recreational Marijuana Use
Because the possession and use of marijuana, whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medical use of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.
The City is committed to equal employment opportunity for all applicants and employees. Employment decisions will comply with all applicable laws prohibiting discrimination in employment. The City does not tolerate behavior that results in the terms and conditions of employment being adversely impacted based on an employee's protected status, or any behavior that violates this policy.
Consistent with the City's respect for the rights and dignity of each employee, the City is committed to providing a work environment that is free from unlawful discrimination and harassment. The City prohibits discrimination or harassment based on protected characteristics, including race, color, national origin, ancestry, creed, religion, sex, sexual orientation (including perceived sexual orientation), gender, gender identity, gender expression, disability, age 40 years or older, pregnancy or related condition, military, veteran status or uniformed service member status, genetic information, marital status or any other status protected under federal, state or local law.
The City is committed to providing a healthy and safe work environment. In addition to the City's commitment to equal opportunity employment, the City strictly prohibits discrimination or retaliation against an employee who raises any reasonable concern about workplace violations of government health or safety rules or a significant threat to the health or safety of City employees or the public, if the City controls the workplace conditions giving rise to the threat or violation.
Note: Some information in your application may be public information under the Colorado Open Records Act.