Grants Administrator (00121)

Posting Details

Posting Summary

Working Title Grants Administrator (00121) Role Title Prog Admin Specialist I Role Code 19211-SW FLSA Exempt Pay Band 04 Position Number 29000121 Agency Brightpoint Community College Division Brightpoint Community College (Div) Work Location Chesterfield - 041 Hiring Range $65,000 - $72,000, commensurate with qualifications and experience Emergency/Essential Personnel No EEO Category 2-Professionals Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule

8am - 5pm; Monday - Friday; as needed

Sensitive Position No Job Description

Brightpoint Community College is a two-year public institution of higher education and is one of the largest of Virginia's 23 community colleges. The college is located within the Greater Richmond metropolitan area. It serves students and the community at its two campuses, in Chester and Midlothian; online; and in locations throughout its service area. Brightpoint Community College's mission is to provide quality educational opportunities that inspire student success and community vitality. It envisions a success story for every student.

Brightpoint offers a robust benefits package, including:

• State of Virginia employee benefits
• Comprehensive health insurance (medical, dental, and vision)
• Virginia Retirement System (VRS) participation
• Generous annual leave and paid holidays
• Remote work flexibility, depending on role and departmental needs
• Professional development opportunities
• Continuous learning programs
• Access to wellness resources and employee assistance programs

Brightpoint Community College invites applications for the position of Grants Administrator.

The Grants Administrator is responsible for researching funding opportunities and supporting the development, submission, administration, and reporting of grants pursued by the Brightpoint Community College Foundation in accordance with priorities established by the Executive Director and college leadership. The position supports the implementation of the Foundation's grant strategy and does not independently determine which funding opportunities are pursued. All grant prospecting, proposal development, grant administration, and funder communications are conducted under the direction and supervision of the Executive Director.

To ensure that grant administration, coordination, and management activities are carried out with the highest levels of professionalism, integrity, efficiency, and timeliness, the Grants Administrator is expected to demonstrate and apply a strong understanding of grant proposal development and grant management best practices; excellent research and writing skills; and strong organizational skills, including demonstrated accuracy and responsiveness in managing budgets, expenditures, deadlines, documentation, and reporting requirements. This position requires effective communication and interpersonal skills to support positive, collaborative relationships within the Foundation, across college departments, and with external funders and organizational leadership

RESPONSIBILITIES

Grant Administration

• Monitor grant compliance
• Monitor budgets and expenditures
• Ensure reporting deadlines are met
• Review, verifying, and preparing for approval invoices and reimbursements
• Maintain grant records and documentation
• Explain grant regulations and policies
• Support audits and risk mitigation

Grant Coordination

• Coordinate grant application submissions
• Track project milestones
• Schedule meetings and reporting activities
• Collect information for reports

Grants Management

• Identify funding opportunities that align with the college's mission and strategic priorities
• Develop and maintain an accurate and comprehensive grant calendar that tracks funding opportunities and application deadlines
• Assist with proposal development
• Assist with budget creation and monitoring
• Ensure completion and communication of award acceptance requirements
• Prepare financial reports as needed
• Conduct grant closeout activities
• Support donor relations and stewardship
• Communicate proactively when deadlines, deliverables, financial concerns, or other issues require attention.
• Support a team-oriented environment by being flexible, approachable, responsive, and willing to assist with shared priorities within the Foundation and the college.

The Grants Administrator will report to the Executive Director of the Brightpoint Community College Foundation. All grant development, submission, administration, and funder communications are conducted under the Executive Director's supervision and approval.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Progressively responsible experience in grant administration, grant coordination, and grants management.
• Experience working collaboratively with faculty, staff, administrators, finance personnel, and external partners to obtain information, coordinate activities, and meet organizational objectives.
• Experience using grants management systems, donor databases, financial systems, CRM platforms, or other technology tools to track deadlines, documentation, expenditures, and reporting requirements.
• Demonstrated ability to work independently on assigned responsibilities while exercising sound judgment regarding when to seek guidance, direction, or approval from supervisory leadership
• Successful completion and passing of a background check is required.

Additional Considerations

Operation of a State Vehicle No Supervises Employees No Required Travel

As required

Posting Detail Information

Posting Number CLS_4814P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 10/19/2026 Job Close Date 12/31/2026 Open Until Filled Yes Agency Website https://www.brightpoint.edu Contact Name Email Phone Number Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

Position is open until filled. Application review will begin November 2, 2026

Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/102244

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How many years of progressively responsible professional experience do you have in grant administration, grant coordination, and grants management?

• Less than 3 years

• 3-4 years

• 5-7 years

• 8-10 years

• More than 10 years

• • Briefly describe your experience in grant administration, grant coordination, and grants management, including the types of grants and responsibilities you have managed.

(Open Ended Question)

• • Which of the following groups have you worked with in support of grant-funded projects or initiatives? (Select all that apply.)

• Faculty

• Staff

• Administrators

• Finance/Accounting Personnel

• Granting Agencies

• Community Partners

• External Vendors/Consultants

• Funding Organizations

• None of the above

• • Describe your experience collaborating with multiple stakeholders to gather information, coordinate activities, and support organizational objectives.

(Open Ended Question)

• • Which of the following systems or tools have you used as part of your grant administration responsibilities? (Select all that apply.)

• Grants Management System

• Donor Database

• CRM Platform

• Financial Management System

• ERP System

• Reporting/Analytics Software

• Microsoft Excel (Intermediate/Advanced)

• Other related software

• None of the above

• • Describe your experience using grants management systems, donor databases, financial systems, CRM platforms, or other technology tools to monitor deadlines, expenditures, reporting requirements, and grant documentation.

(Open Ended Question)

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Alternative Hiring Process Letter
• SF-50 (Documentation of involuntary separation from Federal Agency)