Grants Administrative Assistant

OUR MISSION AND VISION

YWCA Northern New Jersey is committed to eliminating racism, empowering women, advancing social justice, supporting families, and strengthening communities. For more than 100 years, YWCA NNJ has worked to advance racial justice, gender equity, safety, and wellness through programs, advocacy, and community partnerships.

ABOUT THE ROLE

YWCA Northern New Jersey is seeking a detail-oriented and organized Part-Time Grants Administrative Assistant to support the organization’s grants management functions. Under the direction of the Grant & Data Analyst, this role provides essential administrative and technical support for grant tracking, reporting preparation, document management, and compliance-related tasks. This position plays an important role in helping the organization maintain accurate records and meet all grant deadlines and requirements.

WHO YOU ARE

• You have an associate or bachelor’s degree in Business or Nonprofit Management,
• You have a Certificate in Nonprofit Management, or 2–3 years of experience in a grants, analyst, or administrative role within a nonprofit setting.
• You have strong administrative, organizational, and time-management skills.
• You are proficient in Microsoft Office, especially Excel, including basic formulas, data entry, and formatting.
• You are proficient in Adobe Acrobat for creating, editing, and managing PDFs.
• You can manage multiple tasks across various grants while meeting deadlines.
• You have strong attention to detail and ensure accuracy in data and documentation.
• You have excellent written and verbal communication skills.
• You can maintain confidentiality and handle sensitive information appropriately.
• You have strong communication, organizational, analytical, and problem-solving skills.
• You work effectively with diverse communities, teams, and stakeholders.
• You are committed to social justice, equity, diversity, and inclusion.
• You lead with empathy, integrity, accountability, collaboration, and sound judgment.

WHAT WE OFFER

• Flexible hybrid work environment
• Mandated sick leave
• Employee pricing for YWCA NNJ-sponsored events
• Professional development opportunities

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

YWCA Northern New Jersey is an Equal Opportunity Employer committed to providing an inclusive, equitable, and welcoming workplace. We consider all qualified applicants and employees without regard to race, color, religion or creed, national origin, ancestry, age, sex, pregnancy or breastfeeding, sexual orientation, gender identity or expression, disability, genetic information, marital or civil union status, military or veteran status, or any other status protected by applicable federal, state, or local law. We are committed to maintaining a workplace free from discrimination, harassment, and retaliation and to providing reasonable accommodation as required by law.