Our client, a private foundation based in Midtown, is seeking a highly organized and detail-oriented Grants & Administration Manager to join its dynamic team. The foundation supports organizations across different sectors, working closely with the board, and team. This is a hands-on role overseeing the grant lifecycle and key administrative functions, including board and staff scheduling, meeting coordination, grants management, and recordkeeping. The ideal candidate is proactive, meticulous, and comfortable managing detail-intensive processes while working closely with senior stakeholders in a small, collaborative environment.
RESPONSIBILITIES:- Manage staff and board scheduling, meeting preparation, materials, and minutes
- Manage the full grant lifecycle in the database system
- Maintain accurate grant and organizational records
- Track key deadlines and follow-up items related to grants and administrative processes
- Work closely with the Executive Director, Program Managers, board, and team on day-to-day coordination
- Identify opportunities to improve administrative systems, processes, and workflows
- Assist with additional administrative needs and special projects as needed
REQUIREMENTS:- 3-5+ years of relevant experience managing / supporting administrative and detail-intensive processes
- Exceptional organization, accuracy, attention to detail, and follow-through is a must!
- Strong judgment and discretion
- Experience working with databases; grants management system experience is a plus
- Proactive and resourceful, with the ability to take ownership of processes from start to finish
- Ability to work effectively both independently and collaboratively
- Administrative or project management experience in financial services is a plus
- Positive, flexible, and team-oriented
SALARY:
$95–$110K (DOE) + Discretionary Bonus Opportunity + Benefits
HOURS:
9:00am-5:00pm (with flexibility if needed) | In-office 3x/week
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