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Department:
SON Grants and Research Office (OGR) Faculty and Research Support
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OGR Administration
Position Title:
Grant Specialist - School of Nursing
Job Family Group:
Professional Staff
Job Description Summary:
The Grant Specialist serves as a key resource for managing sponsored
research activities within the School of Nursing. This position provides
comprehensive support for both pre-award and post-award processes,
ensuring compliance with sponsor and university requirements.
Responsibilities include coordinating proposal development and
submission, overseeing award setup, monitoring budgets and expenditures,
and preparing required reports. The Grant Specialist acts as a liaison
between faculty, internal offices, and external partners to facilitate
smooth grant administration and maintain regulatory standards. This role
contributes to the success and growth of the School's research
portfolio by supporting strategic initiatives, optimizing award
management processes, and assisting faculty with project-related needs.
Job Description:
Job Duties
Post-Award Administration
- Manage post-award activities for an assigned portfolio of School of
Nursing faculty.
- Review Notices of Award and communicate conditions, restrictions,
and deliverables to faculty.
- Coordinate award setup and agreements (e.g., subawards,
consultant/service agreements, data use agreements) with Sponsored
Programs Administration, Research Contracts, and Office of General
Counsel.
- Monitor grant budgets, expenditures, and personnel effort to ensure
compliance with sponsor terms and university policies.
- Prepare and submit required interim and final technical and
financial reports.
- Track subawards, contracts, and consultant agreements to ensure
timely invoicing and reporting.
- Serve as the liaison between faculty, partners, and Sponsored
Programs Administration, ensuring smooth communication and
compliance.
- Participate in strategic planning and evaluation of award management
processes and funded projects.
- Represent the School at grant funder meetings and conferences to
build networks and support sustainability of funded projects.
- Support faculty with project-related meetings, data collection, and
basic analysis of program data.
- Assist faculty and stakeholders with implementing outreach and
recruitment strategies for funded projects.
- Perform other financial and administrative functions as assigned by
the Director of Grants and Research or Associate Dean of Research.
Pre-Award Support
- Collaborate with faculty regarding pre-award activities, including
reviewing funding opportunities and communicating requirements.
- Support proposal preparation, including budget development, effort
feasibility, formatting, and compliance with sponsor guidelines.
- Coordinate internal routing and ensure proposals meet submission
requirements and deadlines.
- Maintain accurate documentation for all pre-award processes and
submissions.
This job description is not designed to cover or contain a comprehensive
listing of activities, duties or responsibilities that are required of
the employee for this job. It is only a summary of the typical functions
of the job, not an exhaustive list of all possible job responsibilities,
tasks, duties, and assignments. Furthermore, job duties,
responsibilities and activities may change at any time with or without
notice.
Required Qualifications
Work Experience:
- Three (3) years of experience in research or sponsored projects
administration, including coordinating pre- and post-award processes
and ensuring compliance. Relevant education may substitute for
experience on a year for year basis.
- Three (3) years of experience in financial management for grants,
including budget development, account reconciliation, and
application of basic accounting principles. Relevant education may
substitute for experience on a year for year basis.
Preferred Qualifications
Education: Master's Degree in a relevant discipline such as
research administration, business, accounting, social science, health
services, or administration.
Certifications/Licenses:
- Certification in Research Administration or commitment to obtain.
Work Experience
Three (3) years of experience interpreting sponsor guidelines and
institutional policies to ensure regulatory compliance.
Three (3) years of experience interpreting complex grant requirements
and federal regulations, including Uniform Guidance and sponsor-specific
policies.
Three (3) years of experience in financial management of grants,
including forecasting, reporting, and compliance monitoring.
Three (3) years of experience using electronic research adm