Grant Billing & Revenue Specialist

Grant Billing & Revenue Reconciliation Specialist

Full-time, Non-Exempt 
Basic schedule 37.5 hours per week with flexibility required to meet program needs
Grade 13

We are seeking a detail-oriented and analytical Grant Billing & Revenue Reconciliation Specialist to support critical grant funding, reimbursement, and revenue reconciliation functions. In this role, you will help ensure the accuracy of financial claims, grant drawdowns, and cash receipt reconciliations while supporting compliance with federal, state, local, Medicaid, and Managed Medicaid Care (MMC) funding requirements.

Key Responsibilities

Grant Billing & Reimbursement (Approximately 60%)

• Prepare and submit monthly, quarterly, and annual reimbursement claims and fund drawdowns for multiple funding sources.
• Review financial records to compile, calculate, and validate claim amounts.
• Identify spending variances and assist in monitoring budgets by flagging potential modifications.
• Gather and organize supporting documentation, including service records, program data, invoices, and other documentation required for audits and grant compliance.
• Prepare labor allocation adjustments and billing-related journal entries for review and approval.
• Ensure billing activities comply with grant, contractual, and regulatory requirements.

Revenue Reconciliation & Accounts Receivable (Approximately 40%)

• Review cash receipt reports, bank activity, and remittance information.
• Match payments, EFTs, Medicaid remittances, and other receipts to outstanding invoices and grant claims.
• Research and resolve discrepancies including short pays, partial payments, and payment adjustments.
• Maintain organized documentation linking receipts, remittances, and claim records to support audits and financial reporting.
• Assist in maintaining accurate accounts receivable balances and revenue recognition.

Minimum Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field.
• 3-5 years of experience in fund accounting, grant billing, non-profit accounting, accounts receivable, or revenue reconciliation.
• Experience with government grants, Medicaid billing, and MMC remittances strongly preferred.
• Working knowledge of Generally Accepted Accounting Principles (GAAP).
• Strong analytical and investigative skills with the ability to trace transactions from payment receipt back to original billing documentation.
• Advanced proficiency in Microsoft Excel, including pivot tables and lookup functions.
• Experience with non-profit accounting systems such as NetSuite preferred.
• Exceptional organizational skills and attention to detail.

What You'll Bring

• A commitment to accuracy and financial integrity.
• The ability to manage large volumes of financial and supporting documentation.
• Strong problem-solving skills and the ability to identify and investigate discrepancies.
• Excellent communication and collaboration skills when working across finance and program teams.

This is an excellent opportunity for an accounting professional who enjoys both the analytical aspects of grant billing and the investigative nature of cash reconciliation in a mission-driven organization.