Grant and Financial Coordinator

The Grants and Financial Coordinator position is key to the mission of the School of Public Health (SPH) and affiliated centers in research and training.
This position provides grant support for the faculty, postdocs, students, senior research staff and administrative team. This person is involved in supporting all aspects of federal, state and private foundation grants and contracts.
Additionally, this individual will serve as a liaison with Office of Sponsored Projects (OSP), pre- and post-award staff, Controller's Office and assist with day-to-day administrative activities of the Centers, as needed.
Additionally, provides financial support to the Department's administrative group.
All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.
This is a hybrid eligible position

Major Responsibility:
Coordination of Pre-award activities; Provide service to Faculty, Postdoctoral personnel, Students, and Staff in preparing grant/contract proposals. 25%

Supporting Actions:
Pre-Award
Maintain up-to-date faculty other support and biosketch documents
Coordinate Just-In-Time (JIT) requests and maintain a tracker of JIT submissions and status
Complete prior approval documents including carry forward and advance account requests
Assist with internal proposals requested by other departments
Attend University sponsored trainings and informational sessions on the grant application process
Ensure all grant proposal submission files are organized, complete and readily accessible and identified
Assist Pre-award team with annual Progress Reports as needed

Major Responsibility:
Coordination of Post-award activities; Provide service to Faculty, Postdoctoral personnel, Students, and Staff in overseeing awarded grants/contracts. 75%

Supporting Actions:
Post-Award
Assist in setting up grant files when new grants are awarded
Maintain list of proposal closeout reports and assist faculty with closeout report submissions
Process subcontract invoice payments
Works with sponsored projects staff to process participant payments
Monitors Clin Card and Amazon gift card purchases including set up of accounts and reconciliation
Coordinates with sponsored projects staff to facilitate the purchase of gift cards and other approved payment types for human subject studies, ensuring adherence to applicable policies and procedures
Process financial actions in Workday such as journal entries, change orders and purchase requisitions
Process grant related reimbursements for faculty, staff and students
Coordinates Brown Contract Management requests
Coordinates the logistics for both foreign and domestic travel and provide itineraries as requested
Prepares and submits travel expense reports upon completion of trips, based on the policy and procedures of the University and external organizations

Location of Position: If Remote, please specify exact working address

121 South Main Street, G-S121-5

Position Classification

Hybrid

What is the reason/justification for this need?

This is a backfill for a full time regular position within the Grants Administrative team

What are the daily hours (schedule) for this role? (i.e: 9-5, 8-5)? If part time/per diem, please specify approximately how many hours.

Full time, 37.5 hours per week, 8:30pm-5:00pm

Job Requirements

Education and Experience
Bachelor's degree in accounting, finance, project management, or a related field. Or equivalent combination of experience and education.
Experience with federal and non-federal grants preferred.

Job Competencies
Indicate the essential job competencies. Competencies are required knowledge, skills and abilities necessary to perform the job successfully.
Able to work quickly and efficiently with many concurrent deadlines, and multiple Principal Investigators
Able to work together with other support staff when deadlines must be met
Advanced organizational skills gained through experience and education.
Demonstrates efficiency and precision in completing tasks.
Knowledge of Excel.
Experience with proofreading and editing.
Self-starter, forward thinking individual, proven initiative, pro-active.
Must be able to multitask efficiently and accurately.
Quantitative skills needed for budgeting
Excellent computer, written, organization and communication skills.
Ability to develop effective tracking systems.

Degree: Bachelor's- must conduct education verification

Job Responsibilities

Are there any specific tools the resource will need to know how to use?

Microsoft Excel; Google sheets

What is the ideal personality for someone in this role?

Customer service oriented

Must the resource be bilingual? If so, in what language?

n/a

Provide the TOP 3 "must have skills?

financial background, Excel/Google Sheets/ Excellent communication both written and oral

Which skills are "nice to haves ?

Grants background