Grant and Contract Specialist Senior/SPE

Grant and Contract Specialist Senior/SPE

Salary

$61,800.00 - $71,811.00 Annually

Location

City Hall - 117 West Duval Street, Jacksonville, FL

Job Type

Special Purpose

Job Number

2026-07294

Department

FINANCE

Opening Date

09/15/2026

Closing Date

9/29/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

Job Description

Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered "yes" to any of these questions, you need to complete your application now. Work for the city you love!!!

The Finance Department is actively seeking a Grant and Contract Specialist Senior/SPE.

Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.

This is advanced professional planning work at the lead level responsible for overseeing contract administration and program monitoring, providing staff direction, and leading pre- and post-award grant activities, compliance functions, data collection, and evaluation of program deliverables. Work requires considerable knowledge of the theories, principles, and practices of program planning, evaluation, and statistical analysis, which is usually gained through degree granting schools, or equivalent experience, supplemented by substantial work experience. Schedules, assigns, monitors, directs, reviews, and evaluates the work of assigned subordinates. Contacts with others require skills in understanding human behavior and those factors which influence or cause behavioral changes, are critical to job success and involves significant interaction with people at all levels within or outside the department. Work is subject to clearly defined policies and principles; however, requires the exercise of independent judgment in formulating, analyzing, and recommending changes in policies, rules and regulations and in providing direction to staff. When situations arise that have not previously been encountered, formulates solutions based on experience and judgment. Work is performed mainly in an office environment, but fieldwork may be required in areas where there are some risks and hazards which are known, predictable and controllable. Operates a motor vehicle and personal computers, calculators, scanners, video equipment, overhead or slide projectors, 10-key device, and other standard office equipment. Physical demands are minimal but may occasionally require lifting and moving objects of up to 20 pounds. The work is performed under limited supervision where the work assignments are subject to established procedures, practices, precedents, methods, techniques, standards and/or well-defined policies and the employee plans and organizes the work, determines their own priorities and work is usually reviewed after the fact in terms of quality, volume, timeliness and for adherence to established methods, standards and policies.

Examples of Work

• Provides technical guidance, coaching, and support to staff on grant and contract management activities.
• Schedules, assigns, monitors, reviews, and oversees the work of others to ensure quality, accuracy, and compliance.
• Provides technical assistance to city departments, grant recipients, and staff on complex grant and contract issues.
• Leads the preparation and review of annual plans related to grant applications and funding strategies.
• Interprets and advises staff on federal, state, and local regulations, policies, and procedures related to best practices in contract management and monitoring.
• Oversees coordination with city departments to ensure contractual compliance, legal adherence, and consistent application of standards.
• Monitors program and contract performance to ensure progress toward established goals and compliance with program requirements.
• Establishes and maintains collaborative relationships with nonprofit partners to support resource development and strengthen service delivery.
• Leads and coordinates the delivery of technical assistance for grant recipients and internal staff to address monitoring findings, compliance issues, and performance needs.
• Oversees the preparation, monitoring, and analysis of agency program budgets, ensuring accuracy and alignment with funding requirements.
• Coordinates and aligns assigned programs and grants with related or complementary initiatives to improve integration and service effectiveness.
• Operates standard office equipment such as personal computers using word processing, spreadsheet, database, and other related software; may oversee staff use and data quality practices.
• Manages and maintains the grants database, including testing system enhancements, ensuring data accuracy, and retrieving data to support compliance, monitoring, and reporting.
• Conducts advanced evaluations of contracted service providers to ensure compliance with contract terms, program standards, and regulatory requirements.
• Prepares and delivers verbal, written, and visual presentations to leadership, boards, and grantees that communicate monitoring results, performance trends, and strategic recommendations.
• Develops and compiles reports, recommendations, and data analyses, including spreadsheets, graphs, and statistical summaries, to support decision-making and oversight.
• Leads the development, review, and updating of standard operating procedures, forms, templates, and guidance materials to improve quality and consistency.
• Demonstrates proficiency in the City of Jacksonville's competencies and leads others in applying best practices in grant and contract oversight.
• Performs related duties as required.

Knowledge, Skills and Abilities

• Knowledge of the theories, principals, and practices of public sector contract monitoring, performance evaluation, and service delivery.
• Knowledge of human-service Grantmakers, including application procedures, funding guidelines, and regulatory requirements.
• Knowledge of customer service principles and public-sector practices in contract administration, accounting, and monitoring.
• Skill in conducting quantitative and qualitative data analysis.
• Skill in researching, analyzing, interpreting, and applying federal, state, and local laws, rules, and regulations.
• Ability to prepare, monitor, and analyze program budgets.
• Ability to oversee, monitor, review, and guide the work of others.
• Ability to operate standard office equipment, including computers using word processing, spreadsheet, database, and related software.
• Ability to perform mathematical calculations.
• Ability to develop and deliver presentations before large groups.
• Ability to communicate effectively, both verbally and in writing.
• Ability to collaborate effectively with others and guide group problem-solving.
• Ability to perform a wide variety of tasks independently and exercise sound judgment.
• Ability to operate a motor vehicle.

Open Requirements/Supplemental Information

• Eight (8) years of education and/or experience in contract administration, grant monitoring, or a closely related field.

• With at least three (3) years of responsible administrative, professional, or technical experience in social services planning, statistical research, project management, contract management, grant procurement, or a closely related field.

• Within the above combination, possession of a bachelor's or master's degree from an accredited institution with a major which directly relates is preferred.

LICENSING/CERTIFICATION/REGISTRATION:

• A valid drivers license is required prior to appointment and must be maintained during employment in this class.
• Must qualify for prior to appointment, obtain and maintain during employment in this class a City of Jacksonville Public Driver Certification.

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blackout, is required with your application. U.S. transcripts do not need to be official, but must state your name, the school's name, classes taken, grades received, type of degree, and date degree was conferred. Transcripts outside the U.S. must be converted to U.S. standards.

The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers.To ensure you receive email notifications, be suretomake "info@governmentjobs.com" a trusted sender. You may also track the status of your application and see notifications by logging into your account. For further information regarding the application process. please refer to the Frequently Asked Questions on the website.

Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for post-secondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veterans preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.

If a candidate believes he or she was not afforded the veteran's preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans' Preference Coordinator

11351 Ulmerton Road, Suite 311-K

Largo, FL 33778-1630

Email: VeteransPreference@fdva.state.fl.us

The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.

www.coj.net/benefits

01

Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?

• Yes
• No

02

Are you authorized to work in the United States without sponsorship from the City of Jacksonville either now or in the future?

• Yes
• No

03

The budgeted annual salary for this position is $61,800.00 - $71,811.00 . This is not negotiable. If selected, would you be willing to accept this position at this salary?

• Yes
• No

04

The positions that are being filled are grant funded Special Purpose positions. These positions are funded for one year at a time. If the grant is not renewed at the end of that year or any corresponding year, the employees in these SPE positions will NOT BE RETAINED when the grant expires.

• I have read and understand the above statement.
• No, I do not understand the above statement.

05

Do you have a bachelors degree or higher from an accredited college or university with a major which is directly related is preferred? If yes, you MUST attach your college transcript to your application.

• Yes
• No

06

If you have a degree, indicate which degree you have and include any major/minor. If basing qualifications on education, a copy of your college transcript is required with your application.

07

Do you have eight (8) years of education and/or experience in contract administration, grant monitoring, or a closely related field?

• Yes, I have eight (8) years of more education and/or experience.
• No, I have less than eight (8) years of education and/or experience.

08

Provide a detailed description (at least 3-4 complete sentences) of your experience. (Note: This MUST also be listed on your resume/application to receive credit.)

09

Indicate the organization(s) where you gained this experience. (Note: This MUST also be listed on your resume/application to receive credit.)

10

If you answered "yes" to question #7, do you have at least three (3) years of responsible administrative, professional, or technical experience in social services planning, statistical research, project management, contract management, grant procurement, or a closely related field?

• Yes, at least three (3) years of experience.
• No, less than three (3) years of experience.

11

Provide a detailed description (at least 3-4 complete sentences) of your experience. (Note: This MUST also be listed on your resume/application to receive credit.)

12

Indicate the organization(s) where you gained this experience. (Note: This MUST also be listed on your resume/application to receive credit.)

13

Do you have a valid motor vehicle operator license that is not under suspension/revocation or restricted under any pending or current citations/court proceedings? Please indicate which license you possess.

• FL Class A Commercial Driver License (CDL)
• FL Class B Commercial Driver License (CDL)
• FL Class C Commercial Driver License (CDL)
• FL Class E Driver License
• GA Standard Drivers License
• GA Class A Commercial Drivers License (CDL)
• GA Class B Commercial Drivers License (CDL)
• GA Class C Commercial Drivers License (CDL)
• License from another State.
• Learner Permit
• My license is currently invalid.
• I do not possess any type of Drivers License.

14

If you have a State of FL license, does your license currently have one or more of these restrictions?

• C or 1 - Business Purpose Only
• D or H - Employment Purposes
• P or 2 - Probation Interlock Device
• S or I - Other Restriction
• Two or more of these restrictions.
• I have an out of state license.
• None of the above.

15

Have you been cited for more than three (3) moving violations, or two (2) at fault accidents within the past 12 months from current date?

• Yes
• No

16

Have you been considered a "Habitual Traffic Offender" (HTO) within the past 12 months from current date?

• Yes
• No

17

Have you been convicted of Driving-Under-the-Influence (DUI) in any state during the last 36 months from current date?

• Yes
• No

18

I consent to the City of Jacksonville using the drivers license information I have provided to access a drivers license report from the Department of Highway Safety and Motor Vehicles. I understand if one was accessed with relation to this application, a copy will be provided to me upon request.

• Yes, the City of Jacksonville has my consent to check my drivers license.
• No, I do not wish to give consent to the City of Jacksonville to check my drivers license.
• I do not possess a valid drivers license.

19

Provide your full Drivers License or Identification number. For out of state license, please include the state. PLEASE NOTE: Florida driver's license numbers are changing. Provide your most recently issued number. If a correct number is not provided, your application will be considered incomplete and may result in disqualification from the selection process.

20

If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you dont live in Florida) and attach it to your application. FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS. Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference

• Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application.
• No, I am not claiming veterans preference and this does not apply to me.

21

If basing qualifications on education, a copy of your college transcript is required with your application. College transcripts do not need to be official, but must state your name, the name of the school, type of degree, classes taken, grades received and date degree was conferred. NOTE: A copy of your diploma does not meet this requirement. Transcripts from colleges outside of the U.S. must be converted to U.S. Standards. If required documents are not provided your application will be considered incomplete and may result in disqualification from the selection process.

• I have read the above statement and understand what is required.

Required Question

Employer City of Jacksonville

Address 117 W. Duval St.

Suite 100

Jacksonville, Florida, 32202

Website http://www.coj.net/departments/employee-services.aspx