Graduation Specialist III

Posting Details

Posting Details

Posting Number S07179P Position Title Graduation Specialist III Functional Title Department Office of the Registrar Salary Range Up to $44,000, commensurate with experience Pay Basis Monthly Position Status Regular full-time Location Richardson Position End Date (if temporary) Posting Open Date 07/31/2026 Posting Close Date Open Until Filled Yes Desired Start Date 09/01/2025 Job Summary

Are you looking for a rewarding opportunity in higher education that provides a hybrid work schedule and a comprehensive benefits package with employee tuition assistance? Do you enjoy working in a collaborative and supportive environment?

The Office of the Registrar is looking for a detail-oriented individual with experience reviewing and analyzing records to fill the Graduation Specialist III position. Apply now to join our team!

The Graduation Specialist III specializes in the in-depth examination and detailed analysis of student records and provides technical and academic customer service regarding the student record process. Reviews, analyzes, and performs complex calculations related to academic records and graduation, and is responsible for verification of student transfer data.

Minimum Education and Experience

Bachelor's degree and two (2) years of related experience. An equivalent combination of education and experience may be considered.

Preferred Education and Experience Other Qualifications

To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

Essential Duties and Responsibilities

• Evaluate student transfer credits, apply University policy to determine eligibility, and enter data into student record system; solve more complex evaluation problems and ensure compliance with UT Dallas policy.
• Calculate transfer admission GPA and record accurately.
• Examine student coursework records and analyze progression to degree certification, notifying students of coursework deficiencies.
• Update student information system through routine and regular data entry; responsible for data integrity tasks related to graduation.
• Serve in leadership capacity during planning and implementation of commencement exercises.
• Troubleshoot technical and academic questions regarding academic record via multiple forms of correspondence; use student record system to identify students and their enrollment status.
• Participate as a member of the Office of the Registrar during events related to grading period, registration, orientation and recruiting.
• May assist with filing, reception, call center, and scanning as needed.

Physical Demands and Working Conditions

• Requires the ability to sit for extended periods frequently throughout the workday
• Requires the ability to perform frequent to constant repetitive keyboarding activities to complete work tasks
• May require the ability to lift 20-25 pounds occasionally

Physical Activities Sedentary Working Conditions Other - On campus and remote home office Additional Information

Required Knowledge, Skills & Abilities:

• Detail-oriented and accurate with the ability to analyze, interpret, and prioritize information in order to make informed decisions, and to identify potential issues and possible solutions proactively
• Ability to plan, coordinate, schedule, and monitor tasks and activities in order to complete assignments timely and efficiently
• Excellent organizational, prioritization, and time management skills with the ability to handle several tasks and projects effectively
• Strong written and verbal communication skills as well as active listening and interpersonal skills
• Ability to interpret and apply policies and rules
• Ability to perform accurate calculations from raw data and draw accurate conclusions
• Ability to work collaboratively and effectively in a strong team environment, take direction, and follow instructions

Remote Work Notice

Following successful completion of an initial training period, a hybrid work schedule may be available, subject to business needs and departmental approval. Employee must be located within the Dallas/Fort Worth Metroplex area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Completion and approval of a UT Dallas Remote Work Agreement will be required, and use of personal computer, internet, and other standard equipment may be required. Remote work arrangements are subject to regular review and re-approval and may be cancelled.

About UT Dallas

The University of Texas at Dallas is a top public research university committed to admitting, enrolling, and graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world. A variety of people, ideas, backgrounds, and perspectives is crucial to achieving our vision and mission. UT Dallas fosters an educational, working, and living environment where all members of our community are welcomed, treated fairly, and supported in their pursuit of excellence.

What We Offer

UT Dallas aims to attract and retain talented staff and faculty to support the University's students and mission. We offer a comprehensive benefits package, including:

• Medical with prescription drug coverage (100% paid for full-time employees), dental, and, vision insurance plans
• Life, AD&D, and disability insurance plans
• Flexible Spending Accounts
• Paid time off and holidays
• Retirement plans
• Employee tuition assistance
• Professional development and training opportunities
• Employee wellness and employee assistance programs
• and much more!

Visit https://hr.utdallas.edu/employees/benefits/ for more information.

Special Instructions Summary Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Other Document
• Veteran Employment Preference - Form DD-214