Graduate Program Coordinator (STDT SVC ADVISOR 3 SV)

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Graduate Program Coordinator (STDT SVC ADVISOR 3 SV)

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Job ID

89610

Location

Davis

Full/Part Time

Full Time

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Job Summary

Under general supervision and in collaboration with the faculty Graduate Program Chairs, the Graduate Program Coordinator is responsible for managing all aspects of the assigned graduate programs, designated emphases, graduate certificates, and post-bac certificate programs. Serve as backup for all others. This unit has 5 graduate programs, 5 designated emphases and 1 post-bac certificate. Responsible for providing comprehensive administrative, career, and academic support. Manage graduate funding, including fellowships, employment, and reimbursements. Working closely with graduate program committees, develop strategic plans for instructional programs and marketing/recruitment. Coordinate the hiring of graduate students (all titles) and readers (graduate, undergraduate, non-student). This is a hybrid position.

Apply By Date

November 3, 2026 at 11:59pm

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• High School Graduate
• Experience utilizing critical thinking, analytical and creative problem solving skills for program and financial management/analysis.
• Experience and/or training on advising/counseling students.
• Working knowledge of advising and counseling techniques.
• Excellent interpersonal and communication skills to communicate effectively verbally and in writing.
• Ability to work with diverse populations with multicultural competence.
• Ability in problem identification and reasoning; ability to develop original ideas to solve problems.
• Mathematical competence to calculate GPAs and employment percentages and to create/follow/monitor budgets.

Preferred Qualifications

• Bachelor's degree in related area and /or equivalent experience / training.
• Experience assessing college transcripts and accurately calculating course grades and grade point averages, balances and deficiencies.
• Knowledge of university, Graduate Council, and graduate program policy/procedure requirements and their application to specific programs of major.
• Knowledge of complex U.S. visa and immigration procedures, compliance issues, and employment eligibility / authorization for international students.
• Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
• Knowledge of the marketing process. Ability to conduct research and compose/present compelling stories.
• Skills to obtain, synthesize, and analyze data and develop statistics from a variety of campus sources.

Key Responsibilities

• 50% - GRADUATE PROGRAM COORDINATION AND ADVISING:
• 25% - GRADUATE PROGRAM ADMISSIONS & EVENTS
• 20% - FINANCIAL ADMINISTRATION
• 5% - TEAM-DIRECTED GROUP WORK

Department Overview

Languages and Literature is an administrative umbrella for the following departments and programs: Ancient Mediterranean Studies; Comparative Literature; Critical Theory; East Asian Languages and Cultures (Chinese and Japanese); French; German; Humanities; Human Rights; Italian; Medical Humanities; Portuguese; Religion, Culture and Society; Russian; and Spanish. These departments and programs constitute a large instruction and research unit within the College of Letters and Science. The unit also administers five Designated Emphasis (Classics & Classical Receptions; Critical Theory; Human Rights; Second Language Acquisition; and the Study of Religion) and is closely affiliated with the UC Davis Language Center. This position is one of two that support the graduate student population. There are approximately 60 senate faculty, 40 non-senate faculty, 100 graduate students, 3 Undergraduate Advisors and 2 Graduate Program Coordinators in the unit represented by eleven different chairs and directors that have autonomy over their programs. This position provides comprehensive and wide-ranging academic advising services to a diverse population, including a significant number of international students.

POSITION INFORMATION

• Salary or Pay Range: $58,800 /yr. - $104,370 /yr.
• Salary Frequency: Annual
• Salary Grade: 142
• UC Job Title: STDT SVC ADVISOR 3 SV
• UC Job Code: 005156
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Monday - Friday, 8:00AM - 5:00PM
• Location: Davis, CA
• Union Representation: SV - Student Service Advising Professionals
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee's lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
• Work occasional overtime including evenings and weekends, usually on short notice to meet operational needs. Position requires work at a computer for extended periods of time in an office with frequent foot traffic and interruptions, conversations and ringing phone lines. Employee is personally responsible for following health and safety guidelines/instructions.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

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