Graduate Program Coordinator II - Department of English

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Job Description

Here’s a Glimpse of the Job

The Department of English at Texas A&M University is hiring a new Graduate Program Coordinator II.

The Graduate Program CoordinatorII will manage the day-to-day administration of the department’s graduate programs, including admissions, recruitment, student records, academic progress tracking, and program reporting. This position will serve as a primary resource for prospective and current students, coordinate onboarding and student success initiatives, support faculty and departmental committees, and ensure compliance with university policies and procedures. The coordinator will also manage program resources, collaborate with campus partners, and contribute to an exceptional graduate student experience.

This position is a staff role with regular office hours and a 40-hour work week. This position may require occasional travel for recruitment events. 

Salary: $53,900.00

Opportunities to Contribute:

• Maintain student and alumni records and prepare program reports.
• Manage program budgets, travel funding, scholarships, and tuition applications.
• Represent the program at university meetings and support policy and handbook updates.
• Serve as the primary contact for graduate admissions and manages MA, PhD, and 3+2 applications through GradCAS.
• Support admissions committees, processes decisions, and prepare admission and assistantship letters.
• Coordinate recruitment initiatives, events, advertising, and fellowship nominations.
• Advise students and faculty on degree requirements, milestones, policies, and forms.
• Oversee annual review, preliminary exam, registration, and graduation paperwork.
• Support graduate student organizations and connect students with campus resources.
• Plan and coordinate new student orientation and onboarding.
• Assist international students with ISSS requirements and ELP compliance.
• Facilitate graduate assistant hiring processes in coordination with HROE and departmental business staff.

Qualifications

• Bachelor’s degree or an equivalent combination of education and experience

• One year of related experience.
• Ability to move light office materials (up to 20 lbs.)
• Sit or stand for extended periods at a workstation.

A well-qualified candidate may also possess:

• Master’s degree.
• Experience in graduate student services, admissions, or academic program coordination.
• Familiarity with TAMU systems such as GradCAS, DPSS, ARCS, TWPMTS.
• Knowledge of graduate education processes and university systems.

• Ability to effectively communicate with faculty, staff, and students.
• Strong organizational and record-keeping skills.
• Ability to manage multiple projects and deadlines.
• Proficiency with Microsoft Office Suite and student information systems.
• Strong interpersonal skills and ability to connect with (potential) students.

What You Need to Do: 

Select the Apply button to begin your application. Submitting a cover letter and resume is strongly recommended and will help us with the review process. You may upload these documents on the application under CV/Resume.

Why Texas A&M University?

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. 

Texas A&M University’s Department of English believes a university education is about more than what happens in the classroom.  We enrich our teaching and research by hosting lectures, symposia, and conferences that bring scholars, writers, and teachers from around the world to Texas A&M. The Business Office strives to support the goals of the faculty, staff and students in teaching, research and outreach programs, and adheres to the professional standards and integrity in processing university Business. You are invited to explore our website to learn more about our department, our people, and our research and teaching. https://english.tamu.edu/  

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  

• Medical,prescription drug,dental,vision,life and AD&D,flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums.
• 12-15 days of annual paid holidays.  
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month. 
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time 
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more.  
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee. 
• Living Well, a program at Texas A&M that has been built by employees, for employees.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.