Graduate Program Coordinator

Position Details

Position Information

Posting date 05/21/2026 Closing date Open Until Filled Yes Position Number 1129601 Position Title Graduate Program Coordinator Hiring Range Minimum $28.53 Hiring Range Maximum $35.66 Union Type Not a Union Position SEIU Level Not an SEIU Position FLSA Status Non-Exempt Employment Category Regular Full Time Scheduled Months per Year 12 Scheduled Hours per Week 40 Schedule Location of Position

Hanover, NH

Remote Work Eligibility? Hybrid Is this a term position? No If yes, length of term in months. N/A Is this a grant funded position? No Position Purpose

The Graduate Program Coordinator serves as a member of the Academic Advising unit within the Academic and Student Affairs team and also works closely with the Thayer Registrar and Assistant Registrar. This role maintains and monitors graduate student records detailing student progress through degree requirements as well as other facets of their academic records. This is accomplished by utilizing various systems and communicating with stakeholders, including faculty and students.

Description Required Qualifications - Education and Yrs Exp Bachelors plus 2-3 years' experience or equivalent combination of education and experience Required Qualifications - Skills, Knowledge and Abilities

• Bachelor's or equivalent combination of education and experience.
• At least three years of increasingly responsible higher education experience, with a high degree of autonomy.
• Experience and skill using Google and Microsoft Office applications, specifically Excel/Sheets,
• Comfortable manipulating data and numbers in a financial context
• Exceptional organizational skills and ability to respond appropriately to pressure, deadlines, and changes in priorities and schedules.
• Excellent written and verbal communication skills.
• Excellent interpersonal skills and ability to work with a diverse group of stakeholders.
• Able to work independently and collaboratively as a member of a team.
• Excellent judgment in working with highly confidential information.
• Able to proactively identify and pursue relevant learning and professional development opportunities, and apply new knowledge and skills to enhance results.
• Commitment to diversity and to serving the needs of a diverse Community.

Preferred Qualifications

• Experience working in an Academic Advising or Registrar's Office.
• Experience and skill using Ellucian Banner or other student information systems
• Experience working with graduate students

Department Contact for Recruitment Inquiries Danielle Pierce Department Contact Phone Number 6036463557 Department Contact for Cover Letter and Title Holly Wilkinson, Associate Dean for Academic & Student Affairs Department Contact's Phone Number Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions Quick Link https://searchjobs.dartmouth.edu/postings/85792

Key Accountabilities

Description

Graduate Program Coordination

• Tracks and maintains records of MS and PhD student requirements, and each student's progress through these requirements. Conducts proactive and reactive follow-up with students and faculty advisors to ensure completion of required milestones within the specified time limits.
• Drafts PhD progress letters and PhD and Masters academic standing letters.
• Maintains records related to student funding sources, coordinating closely with Thayer Admissions, Thayer Finance, and Thayer Research Administration. Identify potential gaps in or changes in funding due to grant or external funding terms, advisor changes, or delayed academic progress. Identifies potential solutions and elevates decision-making as needed.
• Review student enrollment each term to ensure students are registered for appropriate courses and research credits, and proactively work with students to resolve issues during standard enrollment periods.
• Responds to student inquiries regarding program requirements and degree progress
• Facilitates termly process of graduate student notices of assignment, coordinating with Thayer Finance and Thayer Research Administration
• Maintains awareness of student union rules and regulations
• Serves as the primary point of contact for MS and PhD students for questions related to degree requirements, seeking input and elevating decision-making where clear policies do not exist.

Percentage Of Time 65% Description

General Administrative Support

• Maintains graduate student listservs.
• Works closely with Assistant Registrar and Registrar to maintain key elements of graduate student records such as expected graduation terms.
• Distributes and processes student feedback and graduation requirement surveys.
• Serves as backup to Assistant Registrar on key time-sensitive functions.

Percentage Of Time 20% Description

Event Planning Support

• Assists with orientation programming for graduate students, especially for students who matriculate to Thayer off-cycle.
• Assists with Thayer Investiture and Commencement and plays key role in the day-of activities for both events.
• Assists with occasional prospective student, current student, and or community events hosted by the Academic and Student Affairs team.

Percentage Of Time 15%

• -- Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all. -- Performs other duties as assigned.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • How did you learn about this employment opportunity?

• Current Dartmouth employee (Please specify full name below)

• Word of mouth

• Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)

• jobs@dartmouth.edu email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)

• Recruiter (Please specify full name or event below)

• abilityJOBS

• Chronicle of Higher Education

• Glassdoor

• Handshake

• HigherEdJobs

• HigherEdMilitary

• Indeed

• Inside Higher Ed

• LinkedIn's Job Board

• RecruitMilitary

• Dartmouth's Job Board (searchjobs.dartmouth.edu)

• Other (Please specify below)

• If you would like to add more information to your answer, please specify here:

(Open Ended Question)

Documents Needed to Apply

Required Documents

• Cover Letter
• Resume

Optional Documents