Posting Details
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Position Information
Posting Number: 20260082V Position Title: Graduate Intern - Academic Advising Posting Type Student Hours/week: 20 Eligibility: Work study preferred but open to all students Semester 2026-2027 Academic Year Location Vasey Hall Detailed Work Schedule Number of positions: 2 Department: 576-Dean, Professional Studies Contact Name: Olivia Mendenall Contact Phone/Extension: 9-4418
Position Summary Information
Job Description Summary:
The CPS Academic Advising Team is accepting applications for a postgraduate, part-time internship. This unique opportunity is geared towards individuals with a strong interest in exploring a career in higher education, specifically in academic advising and student support services.
The Academic Advising Intern will be a full member of the Advising Team, supporting a caseload of students and contributing meaningfully to the various projects, events, and initiatives put forth by the Advising Team and the College of Professional Studies.
As a result of this program, the Intern will develop an understanding of prominent student development theories and academic advising approaches through both hands-on experience and targeted professional development opportunities. They will cultivate a personal advising philosophy to guide their work across the higher education landscape.
Requirements:
60% STUDENT SUPPORT SERVICES
- Serve as an Academic Concierge for all CPS students
- As the bridge from acceptance to enrollment, liaise between new students and advisors, assist with the onboarding of new students
- Routinely check in with specific groups of students throughout the semester, addressing logistical and administrative barriers and refer students to appropriate resources
- Collaborate with Advising and Admissions colleagues in the transfer credit evaluation process
- Regularly monitor and edit content for student-facing advising information and messaging for consistency and accuracy
- Oversee advising email account by responding to emails, sending announcements, and triaging messages as needed
- Assist Advising Team with programming, such as Orientation, Commencement, and various student-focused events
- Maintain tracking documents to ensure accurate data collection
- Engage in benchmarking research to ensure the team's efforts and services are aligned with institutional goals, higher education trends, and academic advising scholarship
- Develop ethical advising practices in record-keeping, FERPA compliance, navigation of difficult conversations, and administrative processes
- Assist Advising Team in daily tasks and attend meetings when appropriate
25% ACADEMIC ADVISING
- Oversee a caseload of assigned students:
- Meet one-on-one with students via individual advising appointments, establishing rapport and maintaining regular communication, assisting academic program and career exploration, supporting registration, and referring students to a network of campus resources, when appropriate
10% INDUSTRY/COMMUNITY PARTICIPATION
- Collaborate with teams in CPS and across the University to understand the collective nature of advising and student support
- Work with Academic Advising Team and campus partners, when applicable, on development and coordination of courses/events
- Participate in relevant professional development activities and/or associations
- Represent the Advising Team and CPS at various campus events sponsored by CPS and/or the University
5% ADDITIONAL RESPONSIBILITIES
- Other duties as assigned
- Participate in events on occasional nights and weekends
Additional Information:
Formal Education:
- Bachelor's degree required; Currently enrolled in a master's program at Villanova, preferably in higher education, counseling, or related field.
Additional Information:
- Demonstrate strong organizational, time management, and problem-solving skills in a fast-paced and dynamic environment.
- Create a welcoming, helpful experience for all stakeholders. Communicate effectively, both written and oral, with colleagues and students. Navigate complex and difficult conversations in an ethical and professional manner.
- Exercise good judgement and integrity when handling confidential information and student situations.
- Demonstrate initiative and creativity in tackling new tasks and projects and addressing issues as they arise. Manage and complete tasks in a timely manner and communicate openly around questions and time constraints.
- Be proficient in all standard computer applications, including Microsoft office products, especially Outlook, Teams, Excel, and Word. Quickly learn and adapt to new technologies and platforms.
- Have a deep commitment to the College of Professional Studies, to the University's Catholic/Augustinian heritage and the advancement of its mission, and to serving the needs of a diverse community.
- The position will extend through the end of the academic year but may be renewed for an additional academic year at the supervisor's discretion and in consultation with the intern.
- Internship credit may be available.
Physical Demands Summary:
N/A
Wage Rate: $18/ hr for Masters students or $21/hr for Doctoral students (GAH only, no tuition or stipend)
Posting Detail Information
Closing Date (11:59pm ET): Open Until Filled Yes
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- Are you currently a registered Villanova student?
Yes
No
- Do you possess a bachelor's degree?
No Response
Yes
No
- Have you ever worked on campus before? If "Y", what department and semester/year?
(Open Ended Question)
- Are you eligible for work study?
- Yes
- No
- I don't know
Optional Applicant Documents:
Required Documents
- Cover Letter / Letter of Interest
- Resume / Curriculum Vitae
Optional Documents
- Letters of Reference (uploaded by applicant)
- Other Document