Graduate Admissions Specialist

Posting Details

Title Information

Full-Time/Part-Time Full Time Salary Range $40,000 Will this position be Onsite, Remote, or Hybrid? Onsite

Position Details

Position Information

Posting Number NC0492026 Working Title Graduate Admissions Specialist Department Org 430000 - Graduate School Why should you work at UCA?

We are excited that you are considering joining the UCA Familythe faculty, staff, students and alumniwho make the University of Central Arkansas a great place to work!

At the University of Central Arkansas, we value our employees striving to maintain a work-life balance. We realize that this affects the overall well-being of employees while learning to prioritize challenging work and the ability to make a difference. Participation in university-wide flexible work schedules may be available for certain positions. Training is provided on systems or job-specific software, and tools are available supporting professional and personal development. The benefits package allows you to customize your benefits to meet your current needs, with the ability to adjust them as your priorities change. This includes university contributions to health, dental, life and disability insurance, 80% tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a retirement program with university contributions of 10% of employee salary. Also available are health and wellness incentives, as well as access to sports and cultural activities on campus for the family, free gym membership and equipment rentals.

Position Summary

The Graduate Admissions Specialist is responsible for evaluating and processing Graduate School admission applications and coordinates with students, faculty, and departmental administrators. This position is governed by state and federal laws and agency/institution policy.

Job Duties and Responsibilities

The Graduate Admissions Specialist fulfills the following tasks:

• Assists students and faculty with the application process;
• Reviews and answers or prepares correspondence relating to admission to graduate programs;
• Interprets university administrative directives, policies, and procedures to ensure consistent application;
• Provides information, assistance, and clarification to interested parties concerning institutional programs, policies, and procedures;
• Conducts evaluation of international credentials within the Graduate Schools capacity;
• Assists with recruitment and outreach efforts
• Assists with Graduate School commencement ceremonies and related graduation events as needed.

Knowledge, Skills, and Abilities

• Knowledge of graduate admissions processes, enrollment management, and academic program requirements.
• Knowledge of the organization and administration of higher education, including state, federal, and university rules and regulations.
• Ability to evaluate domestic and international academic credentials and transcripts accurately and consistently.
• Ability to interpret and apply institutional policies and procedures with sound, independent judgment.
• Ability to manage a high volume of applications and communications with accuracy and attention to detail.
• Proficiency with student information systems, CRM platforms, and office productivity applications.
• Strong written and verbal communication skills, with the ability to correspond professionally with students, faculty, and staff.
• Ability to work collaboratively across departments while managing individual responsibilities effectively.
• Provides responsive and respectful service to a diverse population of applicants and stakeholders.
• Ability to maintain composure and professionalism in a fast-paced, deadline-driven environment.
• Ability to navigate complex or non-standard application situations.
• Consistent and equitable application of institutional policies across a diverse applicant pool.
• Responsive and proactive service to applicants and stakeholders, including timely follow-through on inquiries and action items.
• Organizational discipline and accuracy in a high-volume, deadline-sensitive environment.
• Effective collaboration across departments and the ability to build working relationships with faculty and staff.
• Ability to exercise independent judgment in complex or non-routine situations.
• Contributes positively to a collaborative and supportive Graduate School team environment.

Skills Considered Essential for Success

• Knowledge of the organization and administration of higher education.
• Knowledge of state, federal, and university rules, regulations and procedures.
• Ability to work in a diverse and dynamic environment.
• Ability to work collaboratively and independently with common goals as a part of a team.
• Ability to make sound judgments.
• Effective interpersonal communication, writing, and organizational abilities.
• Civility in all interactions.
• Demonstrate effective follow-up.

Required Education and/or Experience

The formal education equivalent of a high school diploma; bachelors degree, plus one year of specialized training in business management, business education, or a related field; plus three years of experience in specialized or a related field applicable to work performed.

Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management.

OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Preferred Education and/or Experience

• Masters degree in a related field desirable.
• Work experience in higher education.
• Proficiency in spreadsheets and word processing.
• Experience with Slate, Banner SIS, DegreeWorks, and/or Parchment.

University, Campus, and Community Description

Thank you for your interest in employment at the University of Central Arkansas.

Founded in 1907, UCA has an enrollment of more than 10,000 students and employs over 1,300 full-time employees. The university offers more than 85 undergraduate and 59 graduate certificate and degree programs, including doctoral programs in five disciplines. UCA is proud of its tradition of teaching excellence and its contributions in research, scholarship, and creative activities.

Desired start date 06/16/2026

Position Summary and Qualifications

License(s)/Certifications Physical Demands Checklist Sitting, Standing, Lifting/Carrying, Walking Physical Exertion Administrative Work - Exerting up to 10 pounds, Light Work - Exerting up to 20 pounds

Posting Detail Information

Background Check Statement

This position may be subject to a pre-employment criminal, sex-offender registry, financial history background check and drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

UCA EEO Statement

The University of Central Arkansas is an equal opportunity institution. In keeping with its nondiscrimination policy in employment, admissions and other functions and programs, the university considers employees and students on the basis of individual merit and will not discriminate against a person on the basis of gender, race or color, ethnicity, religion, spiritual beliefs, national origin, age, familial status, socioeconomic background, sexual orientation, disability, political beliefs, intellectual perspective, genetic information, military status, or other factors irrelevant to participation in its programs.

Open Date 05/14/2026 Close Date 05/31/2026 Open Until Filled No Special Instructions to Applicants

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Veteran's Documents
• Unofficial Transcripts
• Other Document