Grades Coordinator

Posting Details

Posting Summary

Logo Posting Number STA00580PO26 Job Family Student Administrative Services Job Function Registrar's Office USC Market Title Student Services Program Coordinator Link to USC Market Title https://uscjobs.sc.edu/titles/133966 Job Level P0 - Professional Business Title (Internal Title) Grades Coordinator Campus Columbia Work County Richland College/Division Enrollment Management Department EM Office of the Registrar State Pay Range G05 USC Market Range MRB - $36,608 $44,845 $53,082 Anticipated Hiring Range $36,608 - $44,845 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule

• Typical work schedule is Monday through Friday from 8:30 AM to 5:00 PM.
• Must be willing to work a flexible schedule to meet the needs of the department.

Basis 12 months Job Search Category Administrative

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description

Advertised Job Summary

Responsible for processing requests for grade forgiveness in accordance with University policy. Assists with processing of final grades. Processes grade forms, including grade changes, makeup forms, hardship withdrawals, registration exception forms, exam/exempt credit, grades communications, and grades reporting. Interprets and articulates academic, institutional, campus, and departmental policies and procedures to current and former students, staff, faculty, and other constituents.

Job Related Minimum Required Education and Experience

• Requires a bachelor's degree in a job related field and no prior work experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Required Certification, Licensure/Other Credentials Preferred Qualifications

• Experience in a registrar's office or student services as well as working knowledge of USC academic policies and procedures.
• Experience with grading systems and student records, and Banner Student is highly desirable.

Knowledge/Skills/Abilities

• Excellent oral and written communication skills.
• Knowledge of client/customer service principles preferred.
• Excellent keyboarding, data entry, and word processing skills.

Job Duties

Job Duty

Assists with processing of final grades. Also, process grade forms, including grade changes, makeup forms, hardship withdrawals, registration exception forms, and exam/exempt credit. Identifies and resolves issues with forms received.

Essential Function Yes Percentage of Time 20 Job Duty

Assists with monitoring and responding to the Grades resource account, responds to inquiries received via Teams chat.

Essential Function Yes Percentage of Time 20 Job Duty

Assists with other duties as directed by Senior Associate/University Registrar, which may include commencement activities.

Essential Function Yes Percentage of Time 5 Job Duty

Provides assistance with campus registrars/records staff and dean's offices with grading procedures, including online submission of final grades using Banner. Assists students with resolving grading and registration issues. Interprets and articulates academic, institutional, campus, and departmental policies and procedures to current and former students, staff, faculty, and other constituents.

Essential Function Yes Percentage of Time 15 Job Duty

Responsible for processing requests for grade forgiveness in accordance with University policy.

Essential Function Yes Percentage of Time 40

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential

Posting Detail Information

Number of Vacancies 1 Desired Start Date 09/01/2026 Job Open Date 07/31/2026 Job Close Date 09/14/2026 Open Until Filled No Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

We are only accepting applications submitted by September 14, 2026.

The University of South Carolina offers a valuable benefits package including but not limited to:

• Health and Life Insurance
• Retirement Programs
• Paid Tuition
• Dependent Scholarships
• Annual Leave
• Sick Leave
• 13 Paid Holidays (including an extended December holiday)
• Paid Parental Leave
• Professional Development Opportunities

Click here to learn more about why you should work at USC.

Quicklink for Posting https://uscjobs.sc.edu/postings/210778 EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have at least a bachelor's degree in a job related field and no prior work experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience?

• Yes

• No

• • Please describe your work experience in working with grades and grades-related policies.

(Open Ended Question)

• • What is your experience with student information systems such as Banner Student?

(Open Ended Question)

• • Explain your familiarity with data privacy rules, specifically with FERPA.

(Open Ended Question)

• • Why are you interested in this position?

(Open Ended Question)

Applicant Documents

Required Documents

• Resume
• List of References and Contact Information

Optional Documents

• Cover Letter