Global Payroll Speciialist

SkySys is seeking an experienced, highly analytical, and detail-oriented Senior Payroll Specialist to manage complex, multi-country payroll operations across our global workforce.

This position is responsible for end-to-end payroll processing for employees across SkySys's direct legal entities, including the United States, Canada, United Kingdom, and Switzerland, Spain, India, etc. as well as international employees engaged through Employer of Record (EOR) providers and independent contractors operating across multiple countries.

The ideal candidate must possess strong expertise in complex Excel-based payroll workbooks, payroll reconciliation, multi-currency calculations, payroll systems, and international payroll coordination.

This is a hands-on operational role requiring an individual capable of independently managing multiple payroll cycles, validating large volumes of payroll data, identifying discrepancies, and ensuring accurate and timely payments.

1. Global Payroll Management

Manage end-to-end payroll processing for employees across multiple legal entities, including the US, Canada, UK, Switzerland, Spain, India, etc. and other countries as operations expand.
Coordinate payroll processing for international employees engaged through EOR providers such as Deel and similar platforms.
Process payments for independent contractors, freelancers, and consultants across multiple countries and currencies.
Manage multiple payroll frequencies, including semi-monthly, monthly, and country-specific payroll schedules.
Ensure timely and accurate processing of salaries, hourly wages, overtime, bonuses, commissions, allowances, reimbursements, deductions, and final settlements.
Coordinate with external payroll providers, EOR partners, and local payroll administrators to resolve payroll discrepancies.
Maintain payroll calendars, cutoff dates, approval workflows, and payment deadlines across all jurisdictions.

2. Complex Payroll Workbooks & Advanced Excel

Advanced Excel proficiency and hands-on experience managing complex payroll workbooks are essential requirements for this position.

Develop, maintain, and manage complex Excel payroll workbooks covering multiple entities, countries, clients, and worker classifications.
Consolidate payroll inputs from timesheets, HRIS platforms, payroll systems, and external client reporting systems.
Utilize advanced Excel functions, including XLOOKUP, VLOOKUP, SUMIFS, INDEX/MATCH, PivotTables, conditional formatting, and complex formulas.
Reconcile large payroll datasets containing employee compensation, approved hours, pay rates, overtime, allowances, deductions, and currency conversions.
Validate payroll calculations against contractual pay rates, employment agreements, and approved timesheets.
Identify duplicate payments, missing hours, incorrect rates, calculation errors, and discrepancies between payroll periods.
Maintain historical payroll records, adjustment logs, and audit trails.
Improve workbook automation, accuracy, standardization, and reporting efficiency.
3. Timesheet Validation & Payroll Reconciliation

Collect, review, and reconcile timesheets from internal systems, external client portals, and account management teams.
Validate submitted hours against client-approved timesheets, employee schedules, and applicable contractual terms.
Reconcile payroll calculations against approved hours, pay rates, and prior payroll records.
Investigate discrepancies involving missing timesheets, overtime, rate changes, retroactive adjustments, and payroll corrections.
Coordinate with Account Managers, Resource Coordinators, HR, and Finance to resolve payroll exceptions before processing.
Maintain detailed reconciliation reports and ensure payroll is supported by appropriate documentation.
Assist Finance in reconciling payroll costs against client billing, resource-level cost reports, and account profitability reporting.
4. International Payroll & Compliance

Maintain working knowledge of payroll regulations, statutory deductions, employment taxes, and reporting obligations across applicable jurisdictions.
Coordinate payroll tax withholding, social security contributions, pension deductions, and statutory benefits with local payroll providers.
Support payroll-related compliance requirements for US W-2 employees, Canadian T4 employees, UK PAYE employees, and other international employee classifications.
Understand the differences between direct employees, EOR employees, and independent contractors.
Review EOR payroll invoices, employer contributions, statutory costs, and administrative fees for accuracy.
Validate foreign exchange calculations and multi-currency payroll payments.
Support payroll requirements associated with new country onboarding, employee transfers, terminations, and changes in compensation.
Work with HR, Finance, and external advisors to address country-specific payroll and compliance issues.
5. Payroll Systems & Vendor Management

Administer and maintain payroll data across platforms such as Deel, Rippling, ADP, Paychex, Workday, or comparable payroll and HRIS systems.
Coordinate employee onboarding, payroll setup, compensation changes, payment information updates, and terminations.
Review payroll registers, provider-generated reports, funding requests, and payment confirmations.
Investigate payment failures, bank rejections, delayed transfers, and incorrect payroll deductions.
Manage relationships with external payroll vendors and EOR providers to ensure service accuracy and timely issue resolution.
Identify opportunities to streamline payroll processes and reduce manual intervention.
6. Payroll Accounting, Reporting & Controls

Prepare payroll summaries, reconciliations, cost breakdowns, and management reports by country, entity, client, and resource.
Coordinate with Finance on payroll journal entries, general ledger reconciliation, and payroll liability reporting.
Reconcile payroll funding amounts against approved payroll registers and actual disbursements.
Support monthly payroll accruals, adjustments, and financial closing activities.
Establish payroll quality-control procedures, including pre-payroll validation and post-payroll reconciliation.
Maintain accurate documentation and audit trails for payroll changes, approvals, and adjustments.
Support internal and external payroll audits.
7. Employee & Contractor Payroll Support

Serve as an escalation point for complex payroll inquiries involving employees, consultants, and independent contractors.
Investigate and resolve discrepancies involving compensation, overtime, deductions, expense reimbursements, and payment delays.
Collaborate with HR, Account Management, and Resource Coordinators to provide timely responses to payroll concerns.
Maintain strict confidentiality of employee compensation, banking, and personal information.
Provide clear communication regarding payroll corrections, payment timelines, and outstanding issues.
Required Qualifications

5–8+ years of hands-on payroll experience, including at least 2 years managing complex payroll operations.
Demonstrated experience processing payroll across multiple countries or legal entities.
Strong working knowledge of US payroll and practical experience with international payroll, particularly Canada and the UK.
Proven experience managing large, complex Excel payroll workbooks involving multiple data sources, formulas, reconciliations, and payroll calculations.
Advanced Microsoft Excel skills are mandatory.
Experience with payroll platforms such as Deel, Rippling, ADP, Paychex, Workday, or equivalent systems.
Experience managing payroll for a combination of full-time employees, hourly workers, independent contractors, and EOR employees.
Strong understanding of payroll accounting, deductions, payroll taxes, and reconciliation processes.
Experience handling multi-currency payments and foreign exchange calculations.
Ability to independently manage multiple payroll deadlines while maintaining high accuracy.
Strong analytical, problem-solving, and communication skills.
Exceptional attention to detail, confidentiality, and accountability.
Preferred Qualifications

Previous experience in an IT staffing, professional services, consulting, workforce management, or global outsourcing company.
Experience processing payroll for a geographically distributed workforce of several hundred employees and contractors.
Experience reconciling client-approved timesheets against payroll records.
Familiarity with payroll operations across Europe, Asia-Pacific, Latin America, and the Middle East.
Experience reviewing EOR invoices and international statutory employment costs.
Proficiency with Power Query, Power BI, Excel macros, or payroll automation tools.
Experience with QuickBooks or comparable accounting software.
Professional payroll certifications such as CPP, PCP, or equivalent are advantageous.
Key Performance Indicators (KPIs)

Performance will be evaluated based on:

Payroll Accuracy: Target 99.9% or higher accuracy across payroll transactions.
On-Time Payroll: 100% adherence to scheduled payroll processing and funding deadlines.
Reconciliation: Completion of payroll validation and reconciliation for every payroll cycle.
Payroll Issue Resolution: Timely investigation and resolution of employee and contractor payroll discrepancies.
Compliance: Timely completion of applicable payroll-related reporting and statutory requirements.
Process Improvement: Reduction in manual payroll errors and improvement in workbook automation and operational efficiency.
Audit Readiness: Accurate payroll documentation, approval records, and reconciliation trails.