Gifts and Data Processing Coordinator

The Gift and Data Processing Coordinator is responsible for the day-to-day processing and maintenance of donor and gift data. Key functions include entering and updating gifts and constituent records, ensuring data accuracy, supporting daily deposits and reconciliations and maintaining organized records. The Gift and Data Processing Coordinator will work closely with Mosaic Health System's philanthropy offices and accounting/finance staff to ensure transactions are recorded correctly, receipts are issued in a timely manner, and data is readily accessible to support fundraising operations.

Mosaic Life Care is a health care system in northwest Missouri. With a vision of transforming community health by being a life-care innovator, Mosaic places the holistic needs of patients first by providing the right care at the right time and place, offering high value and quality health care.

Mosaic has a wide array of benefits to meet each employee's individual needs. Our benefits were designed by listening to people just like you. Mosaic also offers several perks with a focus on ensuring our employees feel valued, including concierge services, employee lounge, wellness programs, free covered parking, free on-site and virtual health clinics and many more. When paired with compensation and recognition, it is what continues to make us the employer of choice for employees at any stage of their journey.

• Exceptional attention to detail and accuracy, particularly in high-volume transactional environments
• Strong data integrity mindset, including auditing, validation, and ongoing database hygiene
• Advanced proficiency in Excel (e.g., sorting, filtering, pivot tables) and comfort working with large datasets
• Ability to manage daily gift processing deadlines (e.g., deposits, receipting, batch entry) with consistency and timeliness
• Strong organizational and workflow management skills in a deadline-driven environment
• Ability to identify and resolve discrepancies across donor records, gift entries, and financial reports
• Clear and professional communication skills to coordinate with development staff, accounting/finance, and clinical partners
• High level of discretion and ability to manage sensitive donor and patient-related information
• Process-driven with the ability to follow established procedures while identifying opportunities for efficiency and improvement
• Service-oriented mindset with responsiveness to stakeholders (e.g., development staff, accounting/finance, leadership)

Accurately record gifts using supporting documentation to determine donor intent to include all details, fund allocation, program coding and pledge schedulesMaintain, optimize and ensure the integrity of the CRM donor database system (Blackbaud Raiser's Edge NXT), including running reports, overseeing dashboards, conducting audit confirmations and supporting data quality initiativesPrepare daily gift deposits and assist with reconciliation processes as neededImport careGIVER voluntary payroll deductions into Raiser's EdgeProduce quarterly fund balance memos, merging most current data and emailing individual reports to designated fund account representatives Train staff on data entry policies, procedures, and protocols; update related documentation and training materialsServe as a frontline resource for inquiries related to making gifts and coordinate with accounting/finance on fund setup and transfersInvestigate and resolve fund-related issuesEnsure all gift batches and pledge documentation are filed, complete, and easily retrievableSupport development staff with transaction processing, mailing lists and produce periodic fundraising reportsGenerate gift receipts and acknowledgments and manage pledge reminders and outstanding pledgesPrepare end-of-year tax letters (through Raiser's Edge) Working knowledge of healthcare philanthropy gift processing standards, including pledges, soft credits, tribute gifts, matching gifts, and restricted funds Familiarity with HIPAA considerations as they relate to grateful patient programs and data handlingBasic understanding of accounting principles, including reconciliation, fund tracking, and audit supportPerform additional duties as assigned

Education

• Associate''s Degree - business finance, healthcare administration, or related field - Required
• Bachelor''s Degree - business, finance, healthcare administration, or related field - Preferred

Work Experience

• Relevant experience accepted in lieu of Associate''s degree.
• 2-5+ Years - in gift processing, healthcare philanthropy operations, finance, or data management - Required
• Direct experience with a constituent relationship management (CRM) donor database system (e.g., Blackbaud Raiser's Edge NXT, Salesforce) - Required
• Healthcare foundation experience - Preferred
• Experience working cross-functionally with accounting/finance teams on gift posting and fund transfers - Preferred
• Exposure to audit processes, compliance standards, and internal controls - Preferred

Licenses and Certifications

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Travel Requirements

• If work requires in-person needs at Mosaic Medical Center - Maryville, Mosaic Medical Center - Albany, or for any offsite vendor relations.

Accurately record gifts using supporting documentation to determine donor intent to include all details, fund allocation, program coding and pledge schedulesMaintain, optimize and ensure the integrity of the CRM donor database system (Blackbaud Raiser's Edge NXT), including running reports, overseeing dashboards, conducting audit confirmations and supporting data quality initiativesPrepare daily gift deposits and assist with reconciliation processes as neededImport careGIVER voluntary payroll deductions into Raiser's EdgeProduce quarterly fund balance memos, merging most current data and emailing individual reports to designated fund account representatives Train staff on data entry policies, procedures, and protocols; update related documentation and training materialsServe as a frontline resource for inquiries related to making gifts and coordinate with accounting/finance on fund setup and transfersInvestigate and resolve fund-related issuesEnsure all gift batches and pledge documentation are filed, complete, and easily retrievableSupport development staff with transaction processing, mailing lists and produce periodic fundraising reportsGenerate gift receipts and acknowledgments and manage pledge reminders and outstanding pledgesPrepare end-of-year tax letters (through Raiser's Edge) Working knowledge of healthcare philanthropy gift processing standards, including pledges, soft credits, tribute gifts, matching gifts, and restricted funds Familiarity with HIPAA considerations as they relate to grateful patient programs and data handlingBasic understanding of accounting principles, including reconciliation, fund tracking, and audit supportPerform additional duties as assigned

Education

• Associate''s Degree - business finance, healthcare administration, or related field - Required
• Bachelor''s Degree - business, finance, healthcare administration, or related field - Preferred

Work Experience

• Relevant experience accepted in lieu of Associate''s degree.
• 2-5+ Years - in gift processing, healthcare philanthropy operations, finance, or data management - Required
• Direct experience with a constituent relationship management (CRM) donor database system (e.g., Blackbaud Raiser's Edge NXT, Salesforce) - Required
• Healthcare foundation experience - Preferred
• Experience working cross-functionally with accounting/finance teams on gift posting and fund transfers - Preferred
• Exposure to audit processes, compliance standards, and internal controls - Preferred

Licenses and Certifications

*

Travel Requirements

• If work requires in-person needs at Mosaic Medical Center - Maryville, Mosaic Medical Center - Albany, or for any offsite vendor relations.