Gift Processor

Gift Processor

Salary

Depends on Qualifications

Location

Main Campus - Portales, NM

Job Type

Full time permanent

Job Number

2026-00119

Department

Advancement and Public Relations

Division

ENMU Foundation

Opening Date

07/21/2026

• Description
• Benefits
• Questions

Position Overview

Position Summary

Under the direction of the Associate Vice President for Advancement and the supervision of the Advancement Services Assistant Director, the Gift Processor is responsible for receiving, recording, and legally acknowledging all charitable contributions to the ENMU Foundation in a timely and accurate manner. The Gift Processor ensures that gifts are processed in accordance with donor intent, Foundation policies, and applicable IRS rules and regulations governing charitable contributions. This position also processes all gift transactions and related accounting entries for the Eastern New Mexico University Business Office and the ENMU Foundation.

Requirements

Duties and Responsibilities:

• Process and record gifts daily, including online gifts, electronic funds transfers, third-party platform payments, and Gifts-In-Kind, while meeting established department deadlines
• Upload and/or scan supporting documentation regarding the donor, gift, and signed pledge commitments into Web Extender and constituent relationship management (CRM) databases
• Balance donated checks, cash, bank drafts, and online charges and run transmittal reports
• Track major gifts and outstanding pledges, update records, and produce pledge reminders
• Maintain a current gift and pledge processing procedures manual under the supervision of the Assistant Director
• Update constituent records, including name and address changes, salutations, deceased status, and other biographical information
• Provide accurate, timely, and professional responses to inquiries from internal and external constituencies
• Research and verify data to ensure accuracy and compliance with departmental policies and procedures
• Protect confidential donor, constituent, and organizational information in electronic and physical formats
• Cross-train and maintain documentation to support continuity of operations during absences and peak processing periods
• Regular and predictable attendance required
• Perform related duties as assigned

Minimum Job Requirements:

High school diploma or equivalent certificate and three (3) years of progressively responsible experience in accounting, bookkeeping, finance, gift processing, or a related field. An associates degree in accounting, finance, business administration, bookkeeping, or a related field is preferred.

Knowledge, Skills, and Abilities:

• Highly organized with the ability to prioritize multiple processing tasks and meet established deadlines
• Ability to work collaboratively and effectively in a team environment
• Strong attention to detail, accuracy, and thoroughness in completing assigned duties
• Ability to maintain a high degree of confidentiality and responsibility regarding ENMU Foundation donor, prospect, and institutional information. Strong interpersonal, verbal, and written communication skills, with the ability to communicate effectively in person, by telephone, in writing, and through virtual platforms
• Proficient mathematical l skills and the ability to reconcile, audit, and proof financial data for accuracy
• Demonstrated ability to learn, apply, and consistently follow detailed policies, procedures, and business processes. Proficient with database management platforms and the latest office technologies, including, but not limited to, Banner, CRM Advance, as well as the MS Office Suite, which includes Word, Excel, and Outlook
• Knowledge of, or the ability to learn, the mission of the ENMU Foundation and the role of philanthropy in supporting the Universitys educational mission
• Demonstrated initiative and willingness to learn new technologies, systems, and processes

Working Conditions

Physical Demand and Working Conditions:

• Work is performed in an office setting, and is sedentary in nature that at times requires exerting up to 10 pounds of force occasionally and/or a consistent amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects
• Work is generally performed during normal business hours. Occasional work outside of regular business hours may be required during peak gift processing periods, including fiscal year-end (late June) and calendar year-end (late December).

Essential Functions: [As defined under the Americans with Disabilities Act, these include the aforementioned responsibilities, minimum job knowledge, skills, and abilities. This is not necessarily an all-inclusive listing.]

Additional Information

Application Review Date:

Condition of Employment: Must pass a pre-employment background check.

Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link at the top of this page. Please attach the following required documents to your electronic application:

Required Documents:

Letter of Interest

Contact information for three references (blind or off-list reference checks may be conducted on finalists

Please ensure that you attach all required documents, even if you have applied for other positions at ENMU, as the committee does not have access to those records.

Equal Employment Opportunity /Title IX/IPRA. Eastern New Mexico University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If a reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the Office of Human Resources at (575) 562-2115. New Mexico is an open records state; therefore, ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Any concerns regarding sex discrimination should be addressed to the Title IX Coordinator at either titleix.coordinator@enmu.eu, (575) 562-2235, or Curry Hall Office 127, 1500 S Avenue K, Portales, NM 88130. Requests for inspection of public records should be sent to planning.analysis@enmu.edu . For any other inquiries, please contact Human Resources at (575) 562-2115 or e-mail ENMU.HRrecruiter@enmu.edu .

Insurance

Insurance for Eastern New Mexico University is offered through the New Mexico Public Schools Insurance Authority. High coverage and low coverage options are offered for medical and dental insurance so employees can choose the plan that's right for them.

• Health insurance is offered through both Blue Cross and Blue Shield of New Mexico and the Presbyterian Health Plan
• Dental insurance is offered through United Concordia, Delta Dental , and Blue Cross Blue Shield Dental
• Vision insurance is offered through Davis Vision.
• Life insurance is offered through Standard Life Insurance Company and UNUM Life Insurance Company.
• Life insurance is offered through Standard Life Insurance Company and UNUM Life Insurance Company.

Retirement

Eastern New Mexico University participates with the New Mexico Educational Retirement Board (NMERB), Social Security, and Medicare.

The University also offers supplemental retirement plans. 403b and 457b plans are available through TIAA/CREF, AIG VALIC, Roth 403b and 457b plans are also available through TIAA/CREF.

Paid Time OffDuring the first year of service, full time non-exempt (hourly) employees accrue 7 hours of annual leave and 7 hours of medical leave per month. During the second year of service, full time non-exempt employees accrue 10 hours of annual leave and 10 hours of medical leave per month. During the third and subsequent years of service, full time non-exempt employees accrue 14.66 hours of annual leave and 14 hours of medical leave per month.

Employees must work for the University for three months before they are eligible to use annual leave. Temporary employees do not accrue leave.

Employee Educational Assistance Plan

Eastern New Mexico University offers a tuition waiver for regular employees and retirees. This program waives the tuition for three courses (up to nine credit hours) per semester. Employees spouses or children may be eligible to use the tuition waiver during any semester that it is not being used by the employee.

01

Ethical Conduct Section - Complaint with NM HB-128 Please type your name

02

Ethical Conduct Question (Compliant with NM HB-128) Have you ever been under investigation for, or found to have violated, any ethical rule or policy approved by a former employer?

• Yes
• No

03

Ethical Conduct Question (Compliant with NM HB-128) Have you ever had a professional license or certificate denied, suspended, surrendered or revoked due to a finding of child abuse or ethical misconduct or while allegations of child abuse or ethical misconduct were pending or under investigation?

• Yes
• No

04

Ethical Conduct Question (Compliant with NM HB-128) Have you ever been under investigation for, or have been found to have violated, any state or federal statute relating to child abuse or neglect, sexual misconduct, or any sexual offense?

• Yes
• No

05

Ethical Conduct Question (Compliant with NM HB-128) Please provide a list of current and former employers that were schools or that employed you in a position involving unsupervised contact with children or students. The list shall include the name, address, telephone number and other relevant contact information for each of the entities listed.

06

Ethical Conduct Question (Compliant with NM HB-128) By checking yes in this box, you authorize disclosure of information relevant to the ethical conduct questions and you authorize the release of related records by your previous employers, releasing them from any liability related to the disclosure or release of records.

• Yes
• No

Required Question

Employer Eastern New Mexico University

Address 1500 S. Ave. K, Station 21

Portales, New Mexico, 88130

Phone 575-562-2115

Website http://www.enmu.edu