Job Duties and Responsibilities:
- Serves as a notary for the Company.
- Assists Project Managers with preparing job cost reports, and monthly project financial budgets and forecasts.
- Supports the Project manager with accounts payable and accounts receivable items as well are interactions with vendors and clients.
- Responsible for submitting contract compliance forms (EEO Reports, Certified Payroll, etc.)
- Responsible for requesting certificate of insurances and project bonds.
- Responsible for project invoicing, waiver preparation and submittal.
- Assists Project Managers with payment collections.
- Responsible for preparing and submitting prequalification packages.
- Submit One-Call utility mark out requests.
- Supports Central Services (Accounting & Finance and HR) as needed.
- Assist in credit card and hotel cost tracking.
Knowledge, Skills and Abilities:
- Excellent organizational and time management skills.
- Ability to multitask and prioritize tasks and to delegate them when appropriate.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Excellent documentation skills with attention to detail.
- Strong analytical and problem-solving skills.
- Excellent computer skills and ability to learn new software.
- Familiarity with construction/project management software (Viewpoint, GC Pay, Procore, Textura, Salesforce, etc.)
Education and Experience Requirements:
- Bachelor's degree in Business Administration, Management, Finance, or related field. 1-3 years of experience in project coordination, administration, or similar role.
Certifications, Licenses, Etc:
- Notary of the Public (company can assist in obtaining this)