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Accounting Generalist

Crescent Hotels & Resorts LLC

  • Houston, TX
  • 9 days ago
  • Part-time

Highlights

Strong Accounts Payable experience, including working with purchase orders, receiving, invoice matching, and three-way match processes , strongly preferred. Key Responsibilities Accounts Payable & Purchasing Process vendor invoices and ensure appropriate approvals and supporting documentation are complete.

Numbers & Facts

LocationHouston, TX
Job TypePart-time

Description

Key Responsibilities
 
Accounts Payable & Purchasing
  • Process vendor invoices and ensure appropriate approvals and supporting documentation are complete.
  • Review and match invoices to purchase orders (POs) and receiving documentation prior to processing.
  • Perform and monitor three-way matching of purchase orders, receiving, and invoices.
  • Work with department leaders to resolve missing POs, receiving discrepancies, pricing differences, and other invoice issues.
  • Assist department leaders with proper PO and receiving procedures.
  • Process invoices through BirchStreet or similar purchasing/AP systems.
  • Review invoices for accuracy, proper GL coding, approvals, and supporting documentation.
  • Assist with payment processing and follow up on outstanding invoices and vendor inquiries.
  • Maintain vendor records and research invoice or payment discrepancies.
  • Maintain organized AP records and documentation.
Cash & Banking
  • Review and reconcile daily hotel cash activity.
  • Prepare, verify, and process bank deposits.
  • Reconcile credit card settlements and research discrepancies.
  • Assist with bank and cash-related account reconciliations.
  • Maintain appropriate controls over hotel cash, deposits, and supporting documentation.
  • Research and resolve cash overages, shortages, and other discrepancies.
Accounts Receivable
  • Provide Accounts Receivable support and coverage as needed.
  • Post and apply payments to appropriate accounts.
  • Assist with guest, group, and direct-bill account research.
  • Assist with billing and collection follow-up on outstanding balances.
  • Assist with credit card disputes and chargeback documentation as needed.
  • Provide AR coverage during absences, high-volume periods, and month-end.
General Accounting
  • Prepare journal entries and account reconciliations as assigned.
  • Assist with month-end closing procedures and supporting schedules.
  • Reconcile general ledger accounts and research discrepancies.
  • Maintain accurate and organized accounting records and supporting documentation.
  • Assist with payroll-related accounting and reconciliations as needed.
  • Support internal and external audit requests.
  • Cross-train within the Accounting Department to provide coverage for AP, cash, AR, and other accounting functions.
  • Perform other accounting and administrative duties as assigned by the Director of Finance.
Qualifications
  • Previous accounting, bookkeeping, or finance experience required.
  • Hotel/hospitality or oil & gas accounting experience preferred.
  • Strong Accounts Payable experience, including working with purchase orders, receiving, invoice matching, and three-way match processes, strongly preferred.
  • BirchStreet experience preferred; experience with similar purchasing or AP systems will also be considered.
  • Experience with cash management, bank reconciliations, and Accounts Receivable preferred.
  • Experience working in a high-volume AP or transactional accounting environment is a plus.
  • Working knowledge of basic accounting principles, GL coding, and internal controls.
  • Proficiency in Microsoft Excel and ability to learn hotel accounting and financial systems.
  • Strong organizational skills and attention to detail.
  • Ability to manage multiple priorities and meet established deadlines.
  • Strong communication and problem-solving skills.
  • Ability to work independently while contributing to a team environment.
  • Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred; equivalent relevant experience will be considered.

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