General Clerk

• This is 100% On-Site located at Brownsville, TX.
  
• Schedule: Full-time, 40 hours per week
  
• Job Type: 5 years Contract
  

• Reception and Administrative Support:
  
• • Receive telephone calls and visitors, control access to the office, and ensure only authorized individuals are allowed entry.
    
  • Notify staff members of incoming calls or visitors.
    
  • Operate the telephone switchboard and provide a professional point of contact for the office.
    
• Facility Access and Security:
  
• • Enforce administrative rules and regulations governing facility access, including monitoring through CCTV.
    
  • Track movements of individuals in and around the office to ensure security protocols are followed.
    
• Mail and Package Management:
  
• • Receive, review, and distribute incoming mail and packages after screening.
    
  • Respond to inquiries via phone, email, letters, and fax, evaluating information received and determining the appropriate response or referral.
    
• Travel Coordination:
  
• • Prepare and coordinate travel itineraries for case witnesses or litigation staff, ensuring smooth logistics for business travel.
    
• Case Management Support:
  
• • Open and close cases in Caseview and print/assemble new case files as needed.
    
  • Assist with coordinating new arrest notices, case documentation, and ensuring timely court docket updates.
    
  • File incoming appeal files to corresponding criminal files.
    
• Government Vehicle and Inventory Management:
  
• • Monitor binders for keys, receipts, Wex cards, and completion of mileage logs for government vehicles (GOV).
    
  • Assist with inventory management, including the submission of excess property.
    
• Recordkeeping and Documentation:
  
• • Perform yearly records inventory for both active and inactive civil and criminal case files.
    
  • Produce a variety of written documents, including reports and correspondence, using Microsoft Office programs (Word, PowerPoint, Excel, Outlook).
    
• General Office Support:
  
• • Perform other clerical duties as assigned to maintain the efficiency of the office and support litigation staff.
    

Requirements

• Education: High school diploma or equivalent; undergraduate degree or related certification is preferred.
  
• Experience: At least 1–2 years of experience in clerical or office support roles, with exposure to legal or litigation environments preferred.
  
• Skills:
  
• • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
    
  • Strong organizational skills and the ability to handle multiple tasks effectively.
    
  • Ability to operate telephone switchboard equipment and manage facility access control.
    
  • Strong oral and written communication skills.
    
  • Familiarity with legal terminology and case management systems (e.g., Caseview) is a plus.
    
  • Attention to detail and ability to maintain accurate records and inventories.