Budget Management, Business Growth, Calendar Management, Computer Workstations, County Ordinances, Documentation, Establish Priorities, Executive Assistant Skills , Facilities Management, Financial Administration, Intelligence Agencies, Microsoft Office, Operations, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Property Maintenance, Purchasing/Procurement, Reimbursement, Scalable System Development, Standard Operating Procedures (SOP), State Laws and Regulations, Time Management, Travel Planning, United States Department of Energy (DOE), Willing to Travel
General Affairs Administrator (Executive & Workplace Operations)
Temp-to-Hire | $44.00-$50.00/hr (DOE)
Location: Milpitas, CA (home base) with regular Oakland travel
The role
Our client is seeking a General Affairs Administrator to support senior leaders and manage day‑to‑day workplace operations across Bay Area offices. This role blends executive administrative support with hands‑on office and facilities management. You'll keep leaders organized, offices running smoothly, and employees supported-while helping build efficient, scalable processes as the business grows.
This position offers strong ownership, visibility, and growth potential.
What you'll do
Executive Support
- Manage complex calendars for multiple leaders
- Prepare presentations, reports, and executive communications
- Serve as a trusted point of contact for internal and external partners
- Anticipate needs and resolve issues proactively
- Provide backup support for other executives as needed
Office & Workplace Operations
- Oversee daily operations for Milpitas and coordinate support for Oakland
- Support and guide Office Coordinators across sites
- Manage office budgets, purchasing, vendors, and facilities services
- Lead space planning, office moves, and workstation setups
- Create and maintain SOPs to ensure consistent operations
Facilities, Events & Travel
- Coordinate building operations, maintenance, and vendor contracts
- Plan meetings, team events, and company gatherings
- Arrange domestic travel for executives and employees
- Partner with People/Comms on culture and employee engagement initiatives
Financial & Administrative
- Process expenses accurately and on time
- Track budgets and identify cost‑effective improvements
- Maintain organized, audit‑ready documentation
On-site & travel
- Regular on-site presence in Milpitas (includes front desk coverage)
- Routine travel to Oakland; occasional travel to Sacramento
What you'll bring
- 3-5 years of experience supporting senior leaders
- Background in office operations, facilities, or multi-site administration
- Strong organizational skills and calm prioritization
- Polished written and verbal communication
- High emotional intelligence and service mindset
- Advanced Microsoft Office and collaboration tools experience
- Bachelor's degree preferred or equivalent experience
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.