FWS- Advancement Operations File Clerk

This position is only open to current Pacific University Students

Job Title: Advancement Operations File Clerk

Level: Entry

Location: Marsh Hall - Room 312/AuCoin 209, Forest Grove Campus - Forest Grove, OR

Purpose of Position: This position will assist the Advancement Operations team manage our hard copy files for individuals, organizations, trusts and funds.

Job Duties:

This position is only open to current Pacific University Students.

• Assist the Advancement Operations team manage hard copy files by:
• Filing any documents that should be kept in hard copy files
• Putting away any files that are waiting to be put away
• Correctly filing any misfiled files
• Reviewing hard copy files and removing duplicate copies or items that are not relevant
• Determine if items in files should be given to Archives
• Making new files as necessary
• Scanning documents and saving in proper folder on Box as needed
• Utilizing the Raiser's Edge database to assist with questions about items in the files as needed
• Assist with other office projects if file related tasks are unavailable.
• May be asked to work university events such as Homecoming

Length of Employment: Full academic year. Potential to be re-hired the following year if desired.

Supervisor Name: Direct Supervisors: Michelle Lawrence and Sarah Thomas.

Secondary Supervisor: Katie Terry-for onboarding paperwork and timecards.

For more information, please contact advancementrequests@pacificu.edu or 503-352-1575.

General Qualifications:

• Organized & high attention to detail.
• Ability to maintain confidentiality.
• Reliable and communicative.
• Self-motivated and willing to ask questions.
• Knowledge of Microsoft Word and Excel and Google Docs and Sheets.
• Confidence in learning how to work with new technology and programs.