Job Summary
Supervises and coordinates the activities of clerical and administrative personnel.
Job Summary
- Performs varied secretarial and administrative duties for an administrative department.
General Accountabilities
- Coordinates office activities and operations to ensure efficiency and adherence to company policies.
- Supervises administrative personnel and delegates responsibilities.
- Acts as back up for inventory of office supplies and places orders when necessary.
- Manages agendas/travel arrangements/appointments for management.
- Produces timely reports and prepares presentations/proposals as assigned.
- Performs other related duties as assigned by management.
- Composes and produces business correspondences, reports and related materials or guides the work of other staff who produce these materials.
- Reviews and signs materials, as authorized.
- Edits documents produced by others.
- Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
- Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
- Serves as an internal resource to administrators or staff on departmental and company procedures.
- Performs administrative duties associated with scheduling and coordinating meetings and planning events.
- Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
- Oversees office operations.
- Schedules, assigns and prioritizes workload by setting appropriate deadlines.
- Cleans bathrooms, offices, hallways, and any other assigned areas by sweeping, mopping, scrubbing and polishing.
- Disposes of infectious waste when assigned.
- Empties and decontaminates trash containers.
- Moves, rearranges, and dusts furniture and fixtures.
- Mixes or blends routine cleaning solutions to proper concentrations as necessary for various tasks.
- Sweeps sidewalks, porches, and tiled surfaces.
- Operates wet/dry vacuum for cleaning and shampooing carpeted areas.
- Reports needs for minor building or equipment repair to supervisor.
- Replaces light bulbs and/or reports safety hazards to supervisor.
- The company reserves the right to add or change duties at any time.
- Reads incoming correspondence and gathers data to formulate reply.
- Keeps track of received data and source documents.
- Prepares and sorts source documents, and identifies and interprets data to be entered.
- Contacts preparers of source documents to resolve questions, inconsistencies, or missing data.
- Enters alphabetic, numeric, or symbolic data from source documents into computer following format displayed on screen, and enters necessary codes.
- Compares data entered with source documents, or reenters data in verification format on screen to detect errors.
- Makes necessary corrections to information entered.
- Compiles, sorts, and verifies accuracy of data to be entered.
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Job Qualifications
- Education: Associate's degree
- Experience: 3-5 years of related experience
Skills
Excellent written and oral communication skills
Active listening
Time management
Service orientation
Critical thinking
Since 1912, Hooper Memorial Home, Inc. has stood as a pillar of support for the Harrisburg community. As a family-owned and operated institution for over a century, we blend deep-rooted tradition with a modern, tech-savvy approach to funeral service. We aren't just looking for an employee; we’re looking for a passionate, high-energy leader to join our growing team and uphold our culture of excellence. We are seeking a professional who possesses a unique blend of empathy, professional precision, and administrative leadership. In this role, you will do more than manage logistics—ours is a mission of comfort, guiding families through their most difficult moments with dignity and grace.