Full Time | Household Manager / Family Assistant (with Meal Prep & Childcare Focus)

Household Manager / Family Assistant (with Meal Prep & Childcare Focus)
Location: Inlet Beach, FL (32461)
Employment Type: Full-Time, W-2 Household Employee | 40 guaranteed hours per week
Schedule: 40 hours per week on a set rotation with every other weekend off:

• Weeks 1 & 3: Mon 7 AM–3 PM, Tue 9 AM–7 PM, Fri 1–9 PM, Sat 9 AM–5 PM, Sun 1–7 PM (Wed & Thu off)
• Weeks 2 & 4: Mon 7 AM–3 PM, Tue 9 AM–7 PM, Wed 1–7 PM, Thu 11 AM–7 PM, Fri 1–9 PM (Sat & Sun off)

Extended Travel: Must be willing and able to travel with the family up to approximately 20 weeks per year (up to two 8-week trips annually, primarily to the family's Colorado home). Airfare, lodging (private room with bathroom), and reasonable meals are provided, along with a family vehicle for work use.

Pet / House Sitting Coverage: Up to approximately 8 weeks per year of overnight pet and household care at the family's primary residence while the family travels.

Compensation: 30.00–35.00 per hour, depending on experience. Overtime is paid for hours over 40 per week, including travel weeks. Compensation is reviewed annually.

Mileage: Approved work-related mileage in your personal vehicle is reimbursed at the IRS standard rate.

Start Date: Immediate

Requirements

• Meaningful prior experience caring for toddlers.
• Valid driver's license, clean driving record, and auto insurance meeting state requirements.
• A safe, reliable vehicle, and willingness to transport the family's toddler.
• Current CPR and First Aid certification, or willingness to obtain it before employment.
• Ability to lift and carry up to approximately 50 lbs as required for childcare and household responsibilities.
• Maintain a smoke-free environment.
• Must be authorized to work in the United States.
• Execute a Non-Disclosure Agreement (NDA).

Any offer of employment is contingent upon successful completion of a fingerprint-based (Level 2) criminal background screening and a post-offer fitness-for-duty medical clearance, conducted in accordance with applicable law. Essential physical requirements of this role include lifting up to 50 lbs, sustained standing and walking, and driving.

About Our Family
We are a busy, close-knit family of three with plans to grow. Our days are fast-moving: we have a highly energetic, curious toddler who keeps us on our toes, two beloved dogs who are integral members of our daily life, and demanding careers that require regular travel. We love spending extended periods in Colorado during both the winter and summer, making long-term travel flexibility a core part of our rhythm.

While we love being hands-on, present parents who value quiet family downtime, managing everyday household logistics currently takes up every spare hour. We are ready to bring on one trusted, long-term professional who will truly master how our household operates and keep it running seamlessly.

Structure, consistency, and a well-managed home are essential to our family's well-being. We are warm, direct, and deeply committed to finding the right match.

Who You Are / What We're Looking For

Proactive Household Support: You step into a room, instantly notice what needs doing, and take action without needing constant direction. You take true ownership of your responsibilities, keeping everyday household routines running smoothly like clockwork.

Dynamic Prioritization: Priorities shift from day to day, and we do not expect every responsibility to be completed simultaneously. Childcare needs and the family's schedule guide the week, and you are empowered to prioritize assigned tasks accordingly.

Commitment to Quality & Precision: You hold a high standard for household operations and know that details matter. Routines are maintained with care and precision.

High Energy & Active Stamina: You comfortably manage an active daily routine, from keeping up with a toddler and walking dogs to prepping meals and resetting the house.

Natural Boundaries & Discretion: You bring warmth into the home while respecting the family's privacy and personal space. You maintain a high level of discretion and confidentiality.

Adaptable & Exceptionally Reliable: You thrive with a clear weekly rhythm but easily adapt when family plans shift.

Long-Term Focus: You are looking for a stable, long-term role where you can put down roots and grow alongside a supportive family.

Key Responsibilities

Family Support & Childcare

• Provide childcare for toddler, about 25 hours per week
• Prep clothing, snacks, and meals
• Safely transport toddler to activities and appointments as needed
• Assist with packing and preparation ahead of family travel
• Travel with the family for extended stays

Meal Support

• Plan meals in advance with intentional grocery lists to minimize food waste
• Coordinate or assist with grocery shopping, managing routine purchases within agreed parameters
• Weekly washing, cutting, and storing of fresh fruits and vegetables
• Batch meal prep lunches
• Plan and prepare daily dinners, supporting family routine including table setting and post-meal cleanup
• Follow dietary needs and preferences
• Maintain kitchen cleanup, including all dishes and clean counters and work areas
• Plan ahead to support weekend meals as needed

Household Organization & Maintenance
This is not a deep-cleaning or housekeeper position; the family has professional cleaning support weekly. This role keeps the home orderly and functional between visits.

• Perform daily household resets to keep common areas tidy and functional
• Make beds daily; wash children's bedding as needed and dog bedding occasionally
• Vacuum high-traffic areas as needed between cleaning visits
• Water and care for household plants daily
• Keep children's car seats clean and vehicle interiors reasonably clean and organized
• Build and maintain organizational systems throughout the home
• Manage seasonal clothing swaps and storage transitions
• Holiday, event, and guest preparation
• Assist with special family dinner prep approximately twice per month

Pet Care

• Walk both dogs (65 lbs & 15 lbs) twice daily, approximately 30 minutes per walk
• Feed dogs on schedule
• Manage vet and grooming scheduling
• Administer medications as needed
• Maintain pet supplies
• When the family travels without you, provide overnight pet and household coverage: daily dog care, agreed household tasks, and attention to any household issues that arise

Inventory & Errands

• Put away grocery deliveries and restock pantry, fridge, and household supplies
• Support household supply lists, orders, and subscriptions (Amazon/Costco/Target)
• Handle returns, mail, and package management
• Break down boxes
• Manage other errands such as dry cleaning and gift shopping as needed

Laundry & Linen Care

• Daily laundry management: washing, folding, organizing, and putting away
• Ironing/steaming and special garment care
• Maintain tidy and well-stocked laundry areas
• Coordinate with the weekly cleaner on sheets, towels, and other household needs

Household Coordination

• Research options and obtain quotes for repairs and services
• Coordinate scheduling with vendors once approved by the family
• Bring household issues to the family's attention promptly; final decisions and approvals remain with the family

How to Apply
Please submit a short intro letter telling us about yourself and why this role resonates with you, an updated resume, and 3 professional references with contact information (name, relationship, and phone number or email). Please note: this role requires a fingerprint-based (Level 2) background screening and post-offer medical clearance.

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