Full Charge Bookkeeper

Are you someone who loves keeping the numbers in line and making sure all the financial pieces fit together? We're looking for an experienced, detail-loving Full-Charge Bookkeeper – Medical & Real Estate to manage the financial side of a growing medical practice and multiple real estate entities running like a well-oiled machine!

You'll work closely with ownership, medical billing staff, vendors, and outside accounting professionals, taking ownership of a variety of accounting functions, including accounts payable and receivable, general ledger, reconciliations, financial reporting, payroll, and tax preparation coordination.

The ideal candidate is organized, proactive, comfortable working independently, and takes pride in getting the details right. If you enjoy a little variety in your day, can keep multiple entities straight, and believe great bookkeeping is the foundation of a healthy business, apply today!

Responsibilities/Duties:

General Bookkeeping & Accounting

·      Classify and record daily banking, credit card, and operational transactions.

·      Oversee vendor payments, owner distributions, and intercompany transactions.

·      Perform bookkeeping corrections and account cleanups as needed.

·      Maintain confidentiality of all financial and business information.

Accounts Payable

·      Review and process vendor invoices and payments within established timelines.

·      Monitor outstanding payables and foster positive vendor relationships.

·      Prepare and issue payments through checks, ACH, and other approved methods.

Accounts Receivable

·      Monitor incoming payments and reconcile outstanding balances.

·      Track overdue accounts and coordinate follow-up as necessary.

·      Collaborate with billing and collections staff to support accurate revenue reporting.

·      Record and reconcile patient payments, insurance reimbursements, and other revenue sources.

General Ledger & Financial Accounting

·      Oversee accounting records for multiple related business entities.

·      Reconcile bank accounts, credit cards, loans, and other balance sheet accounts monthly.

·      Prepare and post journal entries to support accurate financial reporting.

·      Ensure proper transaction coding and general ledger accuracy.

·      Support month-end and year-end closing activities.

·      Keep digital accounting records and supporting documentation organized and up to date.

Financial Reporting & Analysis

·      Prepare and review financial statements, including profit and loss statements, balance sheets, and cash flow reports.

·      Research discrepancies and resolve accounting issues.

·      Assist with budgeting, expense monitoring, and cash flow management.

·      Provide ownership with financial reports and supporting information as requested.

Multi-Entity Accounting

·      Oversee accounting activities for physician practices, healthcare-related businesses, and real estate entities.

·      Track intercompany transactions and ensure appropriate documentation and allocation.

·      Support ownership in maintaining consistent, accurate financial records across all business operations.

·      Coordinate with external CPAs and payroll providers, supplying requested financial information and reports in a timely manner.

Tax & Compliance

·      Compile financial documentation for tax filings in coordination with external accountants and tax professionals.

·      Support compliance with applicable federal, state, and local tax requirements.

·      Assist with payroll tax reporting and annual tax preparation.

Payroll Administration

·      Process employee payroll accurately and according to established schedules in an accurate and timely manner.

·      Maintain payroll records, employee deductions, and related documentation.

·      Coordinate payroll reporting and compliance requirements with the appropriate providers.

Accounting Software & Process Improvement

·      Oversee QuickBooks company files and ensure accurate, current financial data.

·      Identify and implement bookkeeping corrections and account adjustments as needed.

·      Recommend improvements to accounting procedures and workflows to increase efficiency and accuracy.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·     Must possess excellent communication skills and exchange information with others accurately

·     Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals

·     Exceptional organization in managing time with a strong attention to detail while having the ability to prioritize multiple projects simultaneously and meet strict deadlines

Required Skills, Education and Experience:

·     High school diploma, required

·     At least 5 years’ accounting experience, required

·     Working knowledge of GAAP, required

·     Medical bookkeeping experience, required

·     Property accounting experience, preferred

·     Proficient in QBO and MS Office, required

·     Valid Driver’s License, required

Supervisory responsibilities: None

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·     Office environment

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

·     Must be able to remain in a stationary position for long periods of time

·     Minimal lifting and carrying up to 25 pounds

Work Location: Phoenix, Arizona

Travel Required: None

Job Classification: Full-time, onsite

We provide equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.