FULL CHARGE BOOKKEEPER (Full-Time)
Our Lady of Sorrows Parish 23815 Power Road Farmington, MI 48336 POSITION SUMMARY:
Working under the direct supervision of the Business Manager (or Pastor), the Full-Time Bookkeeper handles day-to-day financial operations and general ledger maintenance for the parish and school. Core responsibilities include managing accounts payable, post daily bank deposits, bank reconciliations, processing payroll, and month-end closing procedures.
POSITION DETAILS:
- Category: Full-Time, Non-Exempt from overtime pay
- Work week is Monday through Friday 8am to 4pm (37.5 hours per week)
- Benefits: Full Archdiocese of Detroit benefits package (Medical, Dental, PTO, Paid Holidays, and Retirement Plan)
ESSENTIAL DUTIES AND RESPONSIBILITIES: - Accounts Payable: Manage the complete AP cycle, including data entry of invoices, vendor/staff communications, expense coding, and check printing.
- Cash Management: Post daily deposits and tuition payments and assist with cash management workflows. Post weekly offertory collection data and generate thank you letters.
- Payroll: Prepare payroll for hourly and salary employees. Maintain time and attendance records for all staff. Process new hires, terminations, and deduction adjustments. Generate 1099 forms.
- Reconciliations: Perform monthly bank reconciliations and verify general ledger accuracy. Perform tuition revenue reconciliation with FACTS Tuition Management system.
- Month-End Close: Post all month end closing entries.
- Technical Reporting: Extract, compile, and run financial reports for school and tuition management systems.
- Special Projects: Execute specialized administrative or financial tasks as assigned by leadership.
MINIMUM REQUIREMENTS: - Education/Experience: Associate’s or Bachelor’s degree in Accounting, or equivalent professional bookkeeping experience.
- Accounting Knowledge: Strong working knowledge of standard GAAP practices.
- Have high level of skills for the following software applications:
- Sage Intacct (or strong proficiency in equivalent cloud-based ERP accounting systems).
- Paycor Payroll Software
- FACTS Tuition Management
- SchoolSpeak Student Information System
- ParishSOFT / ParishSTAQ Church Management Software
- Microsoft Office 365 (Intermediate to advanced Excel and Word capabilities are a must).
- Google Workspace (Drive, Docs, Sheets).
- Professional Attributes:
- Keen attention to detail with an uncompromising commitment to accuracy.
- Strong organizational skills, multi-tasking abilities, and adherence to tight deadlines.
- Exceptional communication skills with the professional courage to report financial errors, discrepancies, or compliance concerns in a timely manner.
- Absolute commitment to maintaining strict confidentiality in all matters.
- Team-oriented demeanor comfortable interacting with clergy, parish staff, vendors, and benefactors.
Compliance: Must be able to successfully pass a criminal background check, fingerprinting, and complete the Archdiocese of Detroit "Protecting God’s Children" (VIRTUS) training prior to employment.
HOW TO APPLY:
Interested and qualified candidates should submit a resume, a cover letter outlining their accounting software experience, and three references to:
James Nordbeck
Business Administrator
Email: jnordbeck@olsorrows.com
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