Job Summary:
The Enrollment Coordinator for Graduate Studies must be able to lead with expertise in ethics and or Artificial Intelligence with a grounding in Theological Studies. Reporting to the Director of Students Services and the Dean, the Enrollment Coordinator processes prospective student inquiries, recruits, applications, and provides enrollment support services for all graduate degree programs. The Enrollment Coordinator for Graduate Studies will have a teaching load and serve as an administrative faculty person with the appropriate rank, performing the duties as a member of the faculty. This person is critical for student enrollment and retention, and successful completion of graduate degree programs. The Enrollment Coordinator will primarily report to the Director of Student Services and assist the director with meeting data collection, management, and reporting to the appropriate departmental units I the university and accrediting agencies. This role is the primary point of contact for graduate students on logistical matters and ensures that admissions, registration, scheduling, technology onboarding, and degree progress tracking occur accurately and on time.
Essential Job Functions:
- Process and track graduate applications, transcripts, and admissions documentation in coordination with the Admissions Office and Program Director.
- Coordinate course scheduling, room/platform reservations, and the annual residency and colloquy calendar across the three-year course sequence.
- Maintain accurate student records, including credit-hour progress toward the degree requirements, and flag students who need academic support.
- Onboard incoming students to required technology systems (learning management system, university email, library databases, video conferencing, and any program- approved AI tools).
- Support faculty, especially adjunct instructors, with contracting paperwork, syllabus templates, and access to course platforms.
- Organize orientation, welcome events, and cohort-building activities for each incoming class.
- Coordinate advising faculty, dissertation-committee logistics, including scheduling proposal defenses, collecting committee paperwork, and tracking milestone deadlines.
- Compile program data needed for institutional reporting and accreditation (e.g., enrollment, retention, and completion statistics).
- Respond to routine student and faculty inquiries and escalate complex issues to the Director.
- Other duties as assigned by the Director of Student Services.
Supervisory Responsibilities
Minimum Job Qualifications
Required
- Earned doctorate (PhD, ThD, EdD, or DMin) in theology, religious studies, Christian ethics, or a closely related field.
- A minimum of five years' experience in theological or graduate higher education, including teaching at the graduate level.
- A minimum of two years of administrative, academic-affairs, or program-coordination experience, preferably in higher education.
- Strong organizational skills with demonstrated ability to manage multiple deadlines, records, and stakeholders simultaneously.
- Excellent written and verbal communication skills, including comfort communicating with adult professional learners who have limited availability during business hours.
- Proficiency with standard office software and willingness to learn the institution's student information system and learning management system.
Preferred
- An academic doctoral degree with master's degree in ethics, theology, or a related field.
- Experience supporting a graduate or doctoral program, specifically, including familiarity with dissertation-process logistics.
- Familiarity with, or interest in, AI tools and educational technology.
- Experience working with bi-vocational, ministry, or other nontraditional adult student populations.
- Experience supporting institutional accreditation or program-review reporting.
Other Competencies (skills, abilities, behavior)
Must have a philosophy that is consistent with the Mission, Vision and Core Values of the organization. Vision, commitment, and experience in achieving goals and pursuing excellence is critical: ability to work both independently and collaboratively in a dynamic and demanding environment. Must have strong verbal and written communication and organizational skills; proven ability to manage multiple complex assignments with sensitivity to deadlines, priorities, and changing circumstances; demonstrated professional work ethic and positive, problem-solving attitude. Must be able to read, write and speak fluently in English.
Physical Demands
Ability to sit or stand for up to 8 hours/day. Some lifting (up to 25 pounds occasionally), bending, and carrying. The employee is regularly required to talk and hear, and to use hands and fingers to handle or feel.