Front Office Coordinator

Company Summary

Established organization seeking a professional and customer-focused Receptionist / Administrative Assistant to serve as the first point of contact for visitors, vendors, and employees. This role supports front desk operations while providing administrative support across multiple departments in a collaborative and team-oriented environment.

Position Summary

The Receptionist / Administrative Assistant is responsible for managing front desk activities, handling incoming communications, supporting office operations, coordinating vendors and supplies, and assisting with employee engagement initiatives. This is a highly visible position that offers a variety of responsibilities and opportunities to interact with employees across the organization.

Job Duties

• Answer and direct incoming telephone calls professionally and efficiently.
• Welcome visitors and provide a positive first impression.
• Handle mail, deliveries, courier services, and shipping needs.
• Maintain office supply inventory and place orders as needed.
• Coordinate with vendors regarding office equipment, services, and supplies.
• Process and reconcile invoices related to office operations.
• Maintain employee schedules and office calendars as needed.
• Provide administrative support to multiple departments.
• Assist with company events, employee engagement initiatives, and special projects.
• Support general office operations and perform additional duties as assigned.

Requirements

• High School Diploma or GED required.
• 2+ years of receptionist, administrative assistant, customer service, or related experience preferred.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong verbal and written communication skills.
• Professional appearance and customer-service mindset.
• Excellent organizational and multitasking skills.
• Dependable attendance and punctuality.
• Ability to work independently and manage competing priorities.

Additional Information

• Type: Direct Hire
• Location: Chaska area (100% onsite)
• Schedule: Monday-Friday, 8:00 AM-4:30 PM
• Compensation: $55,000-$65,000 DOE

Benefits & Perks

• Competitive Medical, Dental, and Vision coverage
• 401(k) with company match
• 4 weeks PTO
• Paid holidays
• Employee appreciation and recognition programs
• Fun, team-oriented culture with company-sponsored events throughout the year
• Opportunity to help coordinate employee engagement activities and company events
• Collaborative work environment with exposure to multiple departments