BURKE+CO.
www.burketalent.com
THE GIST:
Our client, a successful venture capital CEO/Founder and investor, is seeking a proactive Front Office Coordinator/Administrative Assistant to join their firm. You'll help create a seamless office & guest experience, while providing administrative support to the CEO and partnering closely with their Executive Assistant and Office Manager.
This is an amazing career-building opportunity for someone looking to join a high-trust, high-touch environment with exposure to technology, entrepreneurship, investing, and a dynamic network of business leaders and innovators!
THE NITTY GRITTY:
- Serve as the welcoming first point of contact for the office, greeting visitors, managing reception, and ensuring a polished, professional front-of-house experience.
- Manage front desk operations, including incoming calls, visitor coordination, deliveries, mail, and general office inquiries.
- Assist with day-to-day office coordination, helping maintain an organized, welcoming, and well-functioning workspace.
- Support office logistics, including supplies, vendor coordination, meeting room readiness, and other workplace needs in partnership with the Office Manager.
- Provide administrative support to the CEO in partnership with their Executive Assistant, helping manage scheduling, priorities, and day-to-day requests.
- Assist with calendar coordination, meeting logistics, and scheduling changes as needed.
- Help organize and maintain the CEO's extensive professional network, including building and managing a CRM from the ground up.
- Leverage technology and AI tools to improve organization, communication, productivity, and workflows.
- Work comfortably across Google Workspace, Gmail, Excel, Slack, ChatGPT, CRM platforms, and other productivity tools.
- Coordinate logistics for speaking engagements, events, and other professional commitments, including scheduling, wardrobe, styling, and related details.
- Provide occasional light personal support, including returns, clothing coordination, appointments, and errands.
- Partner closely with the CEO's Executive Assistant and Office Manager to determine what should be handled internally, delegated, or outsourced.
- Take ownership of administrative and operational projects, jumping in wherever needed to keep things moving.
- Anticipate needs, troubleshoot problems, and handle last-minute changes with composure and a positive attitude.
- Maintain a high level of discretion and professionalism when working with confidential information and prominent individuals.
- Be a reliable, collaborative partner to the broader support team and contribute wherever you can add value.
THE ESSENTIALS:
- 2+ years of experience in reception, front office coordination, office administration, executive support, or a related role.
- Experience in a fast-paced environment preferred, including high-end hospitality or retail, fashion and beauty, politics, entertainment and media, finance, technology, or personal assistance.
- Bachelor's degree preferred.
- Exceptional organizational skills, attention to detail, and follow-through.
- A warm, professional presence with strong interpersonal skills and a genuine enjoyment of welcoming and helping others.
- Comfortable managing a front desk, greeting senior executives and visitors, and balancing reception responsibilities with administrative priorities.
- Naturally proactive and comfortable working without a detailed playbook.
- Tech-savvy and genuinely interested in AI, including finding practical ways to use AI tools to work more efficiently.
- Strong written and verbal communication skills.
- Discreet, mature, and comfortable interacting with senior executives and high-profile individuals.
- A strong problem-solver with sound judgment and the ability to know when to take initiative and when to ask for direction.
- Adaptable and comfortable juggling multiple priorities in a dynamic environment.
- Someone who genuinely enjoys being helpful and has a no-task-is-too-small mentality.
- Positive, curious, and eager to learn and take on increasing responsibility.
- Comfortable occasionally supporting evenings or weekends when business needs require it.
- Proficient with Google Workspace and other standard productivity tools.
THE CHERRY ON TOP:
- Work alongside an experienced Executive Assistant and a successful technology founder!
- Amazing exposure to the intersection of technology, entrepreneurship, investing, and high-level business.
LOCATION: Palo Alto, CA (Onsite)
COMPENSATION: $90k-115k base salary + benefits (exact compensation will vary based on skills, experience, and expertise)
What are you waiting for? BURKE UP! Email your resumes today to
hello@burketalent.com
You can view our other open jobs at: www.burketalent.com (Refer a friend + get a taste of our generous referral bonus program!
*Compensation is aligned with experience, level, and role scope. Most offers fall within the mid-range, with the top of the band generally reserved for candidates with extensive, directly relevant backgrounds. Leveling is determined during the interview process