Front Desk Support / HR Student Assistant

Position Details

Position Information

Job Title Front Desk Support / HR Student Assistant Appointment Type Student Employee Job Location Corvallis Position Appointment Percent 100% Appointment Basis 12 Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Remote or Hybrid option? Min Hourly Rate $15.05 (Standard); $14.05 (Non-Urban); $16.30 (Portland Metro) Max Hourly Rate $17.50 (Standard); $17.00 (Non-Urban); $18.50 (Portland Metro) Position Summary

The Foundation is a nonprofit organization dedicated to maximizing private resources for the university. Our talented employees raise, invest and administer money that provides scholarships for students, attracts and retains world-class faculty and supports other strategic priorities for Oregon State and its community.

The Front Desk / HR Assistant is a student employee who supports day-to-day front desk operations and assists the Talent Management team with basic administrative and HR-related tasks. This role provides customer service to staff, students, and visitors while helping ensure smooth office operations in a professional and welcoming environment.

This position is based at the OSU Foundation's main office, located slightly off campus at 4238 SW Research Way, Corvallis, OR 97333.

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below:

Communication, Teamwork, Professionalism

Position Duties

• Greet visitors and provide friendly, professional front desk coverage
• Answer and direct phone calls, emails, and general inquiries
• Manage incoming and outgoing mail, including sorting, distribution, and preparation of outgoing items
• Maintain conference room reservations and coordinate car reservations for staff
• Assist with basic HR administrative tasks such as filing, data entry, and document organization
• Help prepare onboarding materials and assist with new hire logistics as needed
• Support scheduling, meeting preparation, and calendar coordination
• Provide event coordination and assistance, including preparation, setup, and day‑of‑event support
• Assist staff with event-related tasks such as supplies, room setup, and general logistics
• Maintain confidentiality when handling sensitive employee information
• Assist with general office tasks including copying, scanning, and organizing supplies
• Provide backup support to the Talent Management team during busy periods

Minimum Qualifications

Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study

• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment

• Must meet the applicable minimal enrollment standard

• High School student: Regularly enrolled in a high school or participating in a home-schooling program

• Undergraduate and post-baccalaureate student: 6 credit hours per term

• Undergraduate international student: 12 credit hours per term*

• Graduate student officially admitted to Graduate School: 5 credit hours per term

• Graduate international student officially admitted to Graduate School: 9 credit hours per term*

• International students may be allowed to carry fewer hours than specified above and still be considered "full-time" by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Additional Required Qualifications Preferred (Special) Qualifications

• Strong customer service and communication skills
• Attention to detail and ability to stay organized
• Comfortable using Microsoft Outlook, Word, Excel, and Teams
• Professional demeanor and ability to interact with a variety of people
• Ability to handle confidential information with discretion
• Reliable, punctual, and able to manage multiple tasks
• Previous office or administrative experience preferred but not required

Working Conditions / Work Schedule

• Students may work up to 24 hours per week during the academic year
• Typical schedules range from 12-15 hours per week
• Additional hours may be available during academic breaks, including summer
• Summer availability is strongly preferred

Posting Detail Information

Posting Number P13135SE Number of Vacancies 1 Anticipated Appointment Begin Date 06/01/2026 Anticipated Appointment End Date 04/30/2028 Posting Date 04/30/2026 Full Consideration Date 05/20/2026 Closing Date 05/31/2026 Indicate how you intend to recruit for this search Competitive / Student - open to ALL qualified/eligible students Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:

1. A Resume/Vita

2. A cover letter indicating how your qualifications and experience have prepared you for this position

For additional information please contact: Lindsey Miller at Lindsey.Miller@osufoundation.org

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

Note: All job offers are contingent upon Human Resources final approval.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents