FRONT DESK & OFFICE COORDINATOR

LOCATION: Dallas, TX 75219 | Onsite

COMPENSATION & SCHEDULE

• Pay Rate: $25.00 per hour

• Schedule: Monday–Friday, 8:00 AM–5:30 PM, with flexibility for occasional evening meetings until 6:00 PM

• Employment Type: Full-Time

ROLE IMPACT

CornerStone Staffing is seeking a polished, proactive Front Desk & Office Coordinator to support the Dallas headquarters of a diversified investment and holding company. This high-visibility role combines executive-level hospitality, reception, meeting coordination, and daily office operations. Success means delivering an exceptional guest experience, maintaining meeting-ready spaces, and keeping office operations running smoothly without constant oversight.

KEY RESPONSIBILITIES

• Front Desk & Guest Experience: Welcome executives, investors, visitors, and vendors; confirm appointments; manage reception communications; coordinate guest arrivals; and maintain a professional, welcoming environment.

• Conference Rooms & Meetings: Manage scheduling across five conference rooms and guest offices, prevent calendar conflicts, prepare meeting materials, test audiovisual equipment, coordinate catering, and reset rooms after meetings.

• Mail & Office Operations: Sort and distribute mail across multiple business entities, coordinate administrative shipments and deliveries, manage office service tickets within a 48-hour response standard, and track building maintenance requests.

• Office Supplies & Upkeep: Complete daily office walkthroughs, maintain break rooms and coffee stations, replenish supplies, coordinate equipment servicing, and keep shared spaces organized and guest-ready.

• Executive & Team Support: Assist with new hire onboarding, office communications, employee engagement activities, vendor coordination, and monthly office expense reporting. Complete additional duties as assigned.

MINIMUM QUALIFICATIONS

• 2+ years of experience in front desk reception, hospitality, office coordination, or a customer-facing administrative role.

• Proficiency with Microsoft Outlook and Microsoft Office, including calendar and email management, with the ability to operate conference room audiovisual systems and learn internal software.

• Strong communication, organization, discretion, professional presentation, and multitasking skills, with the ability to independently manage competing priorities in an executive office environment.

CORE TOOLS & SYSTEMS

• Microsoft Outlook and Microsoft Office (Word, Excel, PowerPoint)

• Meeting calendars, scheduling systems, and shared inboxes

• Conference room AV, video conferencing, and screen-sharing technology

• Office ticketing and building maintenance platforms

• FedEx, UPS, USPS, and mail distribution systems

• AI productivity tools for drafting communications and organizing tasks

• Office printers, copiers, and administrative equipment

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT

• Ability to be on your feet, lift and restock supplies, and break down boxes as part of the daily routine.

• Full-time, onsite position in a professional, executive-level corporate office.

• Must maintain a consistent front desk presence while supporting meetings, deliveries, and office operations.

PREFERRED SKILLS

• Experience in luxury hospitality, corporate reception, executive office support, or concierge services.

• Bilingual English/Spanish communication skills.

• Experience supporting high-profile visitors, coordinating multiple meeting spaces, and anticipating operational needs.

LEGAL NOTICE

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from CornerStone and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at: https://www.cornerstonestaffing.com/privacy