Overview
The Front Desk Coordinator welcomes company visitors, answers telephone calls and directs them to the appropriate personnel within the company, and performs a variety of clerical duties and related tasks.
This is a shared, part-time position, with two Front Desk Coordinators sharing responsibility for front desk coverage Monday through Friday from 7:45 a.m. to 5:15 p.m. Individual schedules are flexible and may vary based on availability and business needs. Flexibility is required to help cover the other coordinator's scheduled time off or absences.
Job Responsibilities
- General clerical duties
- Open and sort all incoming mail
- Date and sort invoices and billing statements and send to Accounts Payable.
- Customer interaction
- Establish a friendly and helpful atmosphere for visitors through the following activities:
- Greet, assist, and direct visitors to appropriate location.
- Answer company phones and emails and direct to the appropriate personnel.
- Other Duties as assigned.
- Knowledge, Skills, and Abilities
- Writes and speaks English clearly and concisely.
- Works with minimal supervision.
- Demonstrates organizational skills and attention to detail.
- Possesses exceptional interpersonal communication skills.
- Displays a professional, friendly, hospitable manner and appearance.
- Maintains confidentiality.
Education and Certificates
- Must be at least 18 years of age.
- High school diploma or equivalent.
- Prior experience as a receptionist preferred.
Physical Requirements
- Sedentary work, requiring lifting up to 10lbs.
- Repetitive motion associated with operating a computer and other office equipment.
- Inside, climate-controlled working conditions.