Job Title: Front Desk Coordinator (Bilingual – English/Spanish)
Location: Scottsdale, AZ (100% On-Site)
Schedule: Monday – Friday, 7:45 AM – 4:45 PM (Includes a 1-hour unpaid lunch break)
Position Overview
We are seeking a professional and welcoming Bilingual Front Desk Coordinator to anchor our Scottsdale headquarters. In this vital role, you will be the face and voice of our office, ensuring a seamless experience for team members, clients, and guests. You will balance vibrant front-desk hospitality with essential administrative workflows to keep our daily operations running effortlessly.
Pay: $25.00 to $30.00 per hour
Location: Scottsdale, AZ 85255
Parking: Free in lot
Type: Temp-to-hire
Start date: Immediately upon passing background check
Duration: Until hired
Benefits: Available after eligibility period is met
Key Responsibilities
Guest Relations & Front Office Flow
- Provide an exceptional welcome to all guests, clients, and partners, establishing an immediate positive impression.
- Oversee guest check-in protocols, issuing visitor passes and alerting internal hosts upon arrival.
- Direct central communications by answering, filtering, and transferring incoming telephone calls with care and efficiency.
- Keep the lobby and entryway immaculate, ensuring a polished and clutter-free environment throughout the day.
Office Operations & Administrative Assistance
- Handle daily mail logistics, including receiving, sorting, and dispatching letters and parcels.
- Track and order office provisions, keeping daily supplies fully stocked and organized.
- Monitor shared environments—including meeting spaces and breakrooms—to ensure they are tidy, operational, and well-supplied.
- Execute digital file management, handling scanning, photocopying, and data entry using platforms like Square 9.
- Deliver ad-hoc clerical support to department leaders and staff members as operational needs evolve.
Calendar & Logistics Coordination
- Manage conference room scheduling, verifying that meeting spaces are arranged and ready for scheduled events.
- Facilitate meeting setup, helping guests connect to local Wi-Fi and troubleshooting basic presentation tools.
- Guide out-of-town visitors, offering basic navigational support, and hospitality.
Culture & Team Engagement
- Co-plan workplace events, assisting with the coordination of staff birthdays, team-building activities, and company milestones.
- Partner with Human Resources and executive leadership on internal communication projects and office-wide initiatives.