Front Desk Accounting Associate

Diversified Logistics is seeking an experienced Accounting Assistant to perform a wide variety of front office duties and assist our accounting department with everyday operations.

Starts at $21.00/hr

Key Tasks and Responsibilities

• Answers all calls through a multi-line phone system hub, manages phone traffic forwarding calls to appropriate persons and manages the flow of communication for all the executive and support staff, reports phone and technology outages to local providers and ensures effective telephone and mail communications both internally and externally

• Coordinates overall administrative activities for the office to include distribution of incoming mail and coordinates all outgoing mail, performs data entry into various databases, enters daily and weekly site deposits in QuickBooks, ensures all checks and revenues received in the mail are forwarded to the appropriate person for deposit, posts bills, per diem checks, expense reports, refund checks, and disputes discrepancies in accounts payable, prepares various and miscellaneous correspondence, assists with monthly/yearly bank statement reconciliations, generates both weekly & monthly dividend reports for all sites, performs payroll/benefit-related reconciliations to general ledger and other accounts, assists in the planning of events, meetings and conferences, makes photocopies, faxes documents and performs other clerical functions, files documents such as invoices, payments, time sheets from the sites, etc. and ensures documents are put into appropriate employee files, provides assistance to other departments such as Human Resources, Accounting, and Operations as needed

• Performs customer service functions by answering and resolving requests and inquiries from customers, employees and vendors

• Manages the front reception area in order to maintain professional image to the public

• Oversees the office areas, as well as layout, arrangement and housekeeping of office facilities

• Orders and negotiates the purchase of all office supplies, furniture, office equipment, etc., in accordance with company purchasing policies and budgetary restrictions

• Schedules work and staff at certain local operational sites

• Oversees recyclables and document shredding processes

• Participates as needed in special department projects

• Performs any and all other duties as assigned

Skills and Attributes

• Extraordinary customer service skills

• Excellent phone skills and communications skills

• Working knowledge of mail processes such as postage machine, Federal Express and UPS

• Good planning and organizational skills

• Well-developed interpersonal and communication skills

• Professional appearance and manner

• Computer literacy, specifically MS Office, etc.

• Ability to negotiate effectively

• Ability to lift approximately 15-20 lbs.

Education/Experience:

• Related degree or equivalent of work history and experience preferred

• 3+ years of QuickBooks experience preferred

Requirements

• Pre-employment drug screen

• Background screen

• Reference checks

• Provide proper documentation to prove eligibility to work in the U.S.

• Basic English reading, writing and mathematical skills

• Basic knowledge of company business

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee, nor does it prescribe or restrict the tasks that may be assigned. In addition, the job duties and responsibilities described herein may be subject to change any time depending on the needs of the company.