Forms & Records Analyst 1 (Non-permanent classified paid hourly)

Location: CCS District Office Spokane

Department: DIST Marketing/Public Relations

Salary Range: $20.49 - $27.28

Open Continuous. 

Starting salary for this position is: $20.49 (Hourly)

Employees hired at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. An employee hired at anything higher than the entry step of the range will have salary step advancement after 12 months and every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase.

About Us 

Spokane Colleges is comprised of two accredited colleges, Spokane Community College (SCC) and Spokane Falls Community College (SFCC) serving Spokane, Stevens, Whitman, Ferry, and Pend Oreille Counties, as well as portions of Lincoln County.

Both colleges are accredited by the Northwest Commission on Colleges and Universities and governed by the Washington State Board of Community and Technical Colleges.

Applications will be accepted until the position is filled. However, since the screening committee will begin reviewing applications on 10/05/2026, submissions are encouraged prior to that time.

About the Forms & Records Analyst 1 (Non-permanent classified paid hourly)

JOB SUMMARY

Under general supervision of the Forms Designer, the Forms & Records Analyst 1 (Forms Designer 1) will provide assistance in all phases of manual, electronic and/or automated forms control, and records management. The Forms Designer 1 will follow established guidelines and perform tasks that are routine in nature and require the use of standard filing and indexing systems and related equipment and supplies. Decision-making authority is limited to choice of established methods or procedures, and guidance is provided for new or unusual situations. The Forms Designer 1 will maintain the integrity of the Spokane Colleges forms management system and professional graphic standards.

This is a non-permanent classified paid hourly position. Not to exceed 18 months.

DUTIES AND RESPONSIBILITIES

• Participates in designing and revising manual and electronic/automated forms, layouts and screens; processes forms orders; and assists with maintaining forms inventory; *
• Assists in the transmittal, migration, reformatting, and disposition of records; *
• Assists higher level staff with the retrieval and inputting of information into records; *
• Provides clerical and technical support to higher level records management staff; *
• May identify potential applications of electronic, automated, and/or imaging technology and assist in performing analysis to determine the feasibility and/or benefits of converting information to alternative formats.
• Design and coordinate production of forms that require printing. *
• Model professional decorum and mutual respect in all personal interactions. *
• Complies with district policy, procedures and directives, state and federal regulations, orders and statute and collective bargaining agreements. *
• Support and advance the Spokane Colleges strategic plan and perform related duties as required. *

* Indicates this is an essential duty.

COMPETENCIES

• Action Oriented
• Resourcefulness
• Nimble Learning
• Tech Savvy
• Collaborates

Learn more about our competencies.

MINIMUM QUALIFICATIONS

• High school graduation or equivalent.
• Experience creating and designing forms, including concept, layout and proper use of graphics.
• Demonstrated proficiency with Microsoft Office programs.
• Excellent spelling, grammar and sentence structure.
• Excellent verbal communication, listening and interpersonal relationship skills.
• Familiarity with printing processes.
• Commitment to learning and applying best practices to ensure electronic and technology work products and tools are accessible to all people, including those with disabilities.

DESIRED QUALIFICATIONS

• Associate degree in business administration, accounting, industrial engineering, or a related field.
• Two years of experience in forms and/or records management.
• Experience designing documents for publication, including organizational structure, layout and proper use of fonts.
• Experience working in higher education marketing and communications.
• General knowledge of Spokane Colleges, Spokane Community College and Spokane Falls Community College.

PHYSICAL REQUIREMENTS

• Work is sedentary in nature.
• Frequent use of computer and exposure to terminal screens.

CONDITIONS OF EMPLOYMENT

• Non-permanent classified paid hourly position. Not to exceed 18 months.
• Work schedule will be determined by the supervisor.
• This position is overtime eligible.
• Criminal background check is required.
• This position is covered under a collective bargaining agreement. Membership is optional.

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the district to sponsor an H1-B visa. In addition, the Spokane Colleges maintain a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.  

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position. Once an applicant is chosen for a position, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.

Benefits Information

Medical, dental, life and long term disability insurance benefits are provided as currently administered under Public Employees Benefits Board; WA State Retirement Plan; vacation and sick leave begin to accrue at the rate of 11.33 hours vacation and 8 hours sick leave per month, upon employment. (For positions that are less than full time, leave accruals will be prorated to the percentage of the position.) This position is designated a bargaining unit position and union membership is not a condition of employment. Leave accruals and usage are governed by the WFSE collective bargaining agreement.

Public Employees Benefits Board

Additional benefits information

Required Application Materials

To qualify for consideration, applicants must meet required competencies and submit a complete application packet, which includes the following:

• Cover letter - addressing your qualifications relevant to the responsibilities of this position.
  
• Resume.
  
• References – the names, addresses, and phone numbers of three professional references.

For questions regarding a job application or the hiring process, or if you require an accommodation during the application or interview process, please contact HR at

CCS.Recruiter@ccs.spokane.edu

Equal Opportunity Institution

Spokane Colleges provides equal opportunity in education and employment. We comply with applicable federal and state civil rights laws, and prohibit discrimination, harassment, and retaliation in programs, activities, and employment based on race, color, creed, religion, national origin, citizenship or immigration status, age, sex, pregnancy, sexual orientation, gender identity or expression, marital status, genetic information, disability, veteran or military status, service-animal use, or other legally protected status.

To report a concern or ask about Title IX or access, contact Frederick Davis, Chief Human Resource Officer / Title IX Coordinator, at

ccs.titleix@ccs.spokane.edu