Administrative Skills, Attorney, Calendar Management, Career Development, Case Management, Communication Skills, Court Deposition, Customer Support/Service, Dental Insurance, Detail Oriented, Develop and Maintain Customers, Document Management, Documentation Review, Establish Priorities, File Maintenance, Foreclosures, Health Insurance, Legal, Legal Documents, Legal Support Skills, Microsoft Office, Mortgage, Multitasking, Organizational Skills, Photocopy, Preferred Provider Organization (PPO), Presentation/Verbal Skills, Problem Solving Skills, Quality Control, Records Management, Regulatory Compliance, Systems Maintenance, Time Management, Writing Skills
Overview
Foreclosure Hearing Coordinator
Fort Lauderdale, FL
About the Opportunity
Kelley Kronenberg is seeking an experienced Foreclosure Hearing Coordinator to provide administrative and litigation support to attorneys in our high-volume Florida mortgage foreclosure practice. This role coordinates and prioritizes attorney work assignments to meet firm deadlines, schedules foreclosure hearings, court appearances, depositions, and mediations, and prepares Notices of Hearing and Notices of Deposition. We are looking for a highly organized professional with strong attention to detail and the ability to manage competing priorities in a fast-paced legal environment.
Your Responsibilities
- Provide administrative and litigation support to attorneys in a high-volume foreclosure practice
- Coordinate and schedule foreclosure hearings, court appearances, depositions, mediations, and other legal proceedings
- Communicate and coordinate with judicial assistants, opposing counsel, clients, and court personnel to secure hearing dates and resolve scheduling conflicts
- Prepare, review, and process legal documents, including Notices of Hearing, Notices of Deposition, and related court filings
- Electronically file (e-file) pleadings and legal documents in accordance with court rules and deadlines
- Maintain attorney calendars, monitor court dockets, and track critical case deadlines to ensure timely case progression
- Update client systems and the internal case management system with confirmed hearing dates
- Maintain accurate case files and organize legal documents, correspondence, and court records
- Perform quality control by reviewing documents for accuracy, completeness, and compliance with court requirements
- Identify scheduling conflicts and proactively resolve issues to support efficient case management
- Assist with document management, including scanning, copying, faxing, and electronic file maintenance
- Maintain confidentiality of client information and adhere to firm policies and ethical standards
- Perform additional administrative and practice-area-specific duties as assigned by attorneys and paralegals
Required Education & Experience
- 2 years of related legal, foreclosure, or litigation support experience and/or training, or an equivalent combination of education and experience
- 2 years of experience using the Florida E-Filing Portal and county-specific hearing setting platforms
- 2 or more years of experience with mortgage client systems
- Proficiency in Microsoft Office Suite (required)
- Experience with document and records management systems (preferred)
- Exceptional organizational skills, attention to detail, and the ability to multitask while managing competing priorities
- Strong written and verbal communication skills and a client-service mindset
Perks of Working at Kelley Kronenberg
- Competitive salary with achievable yearly bonus structure
- Company-paid PPO health insurance + dental & vision options
- Generous paid time off, floating holidays, and mental health days
- 401K retirement with employer match
- Diverse, equal, and inclusive work environment
- Ongoing support and professional career development
Reasonable accommodations may be made to enable individuals with medical or mental impairments to perform the essential functions of this position.
All inquiries will be kept confidential.
Kelley Kronenberg is currently not accepting resumes or referrals from search firms for this position.
Kelley Kronenberg is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.