Property Description Located in Mid-Beach, Cadillac Hotel & Beach Club is a 357-room oceanfront resort blending iconic Art Deco design with modern luxury. Part of Autograph Collection Hotels, the property offers a European Riviera-inspired experience infused with Miami's vibrant energy.
With direct beach access, two resort-style pools, and elevated dining, the hotel fosters a culture of personalized hospitality where team members create memorable, meaningful guest experiences.
Overview Are you passionate about delivering exceptional dining experiences? Join our team as a Food and Beverage Coordinator and play a vital role in ensuring seamless operations in our food and beverage department. With your high energy, enthusiasm, and strong organizational skills, you'll assist in coordinating all aspects of our dining services, from event planning and menu creation to inventory management and guest relations. Be part of a dynamic team that values excellence and offers opportunities for growth and advancement. Apply now and contribute to creating unforgettable dining experiences for our valued guests!
Key Responsibilities:
- Assist in planning and coordinating food and beverage events and functions
- Collaborate with culinary and service teams to develop creative menus
- Ensure proper inventory levels of food and beverage items
- Coordinate and communicate guest requests and special dietary needs to the kitchen
- Provide exceptional customer service and resolve guest concerns or inquiries
- Maintain accurate records and documentation for billing and reporting purposes
- Assist with training and mentoring food and beverage staff
- Uphold health and safety standards and ensure compliance with regulations
Join our team as a Food and Beverage Coordinator and be part of our commitment to excellence in dining experiences. Apply now and bring your organizational skills, creativity, and passion for hospitality to our dynamic team. Your coordination and attention to detail will contribute to the success of our food and beverage operations, ensuring memorable dining experiences for our valued guests.
Responsibilities - Receive, review, organize, and process Food & Beverage invoices, ensuring proper documentation, coding, and timely submission to Accounting.
- Verify invoices against purchase orders, delivery receipts, and vendor statements to identify discrepancies.
- Maintain an organized tracking system for outstanding invoices, pending approvals, credits, and vendor payments.
- Assist the Director of Food & Beverage with preparing monthly expense accruals for goods and services received but not yet invoiced.
- Identify and prepare supporting documentation for expense reclassifications between departments, outlets, and general ledger accounts.
- Coordinate with Accounting to ensure accurate allocation of Food & Beverage expenses across all outlets.
- Assist in reviewing monthly departmental profit and loss statements, identifying discrepancies, missing expenses, and potential accounting adjustments.
- Maintain detailed records of departmental expenses, purchases, credits, and financial adjustments.
- Support month-end closing activities and ensure financial documentation is submitted within established deadlines.
- Assist with tracking expenses against approved budgets and forecasts.
- Assist the Director of Food & Beverage with organizing and submitting departmental purchasing requests through the Purchasing Department.
- Maintain records of departmental purchases, invoices, and related documentation.
- Follow up with Purchasing on outstanding departmental requests when necessary.
- Assist with documentation and administrative coordination related to approved purchases.
- Provide daily administrative assistance to the Director of Food & Beverage, including correspondence, document preparation, scheduling, and follow-up on departmental priorities.
- Manage departmental calendars, coordinate meetings, prepare agendas, and maintain meeting notes and action-item trackers.
- Draft professional emails, memorandums, reports, and internal communications as directed.
- Maintain organized electronic and physical filing systems for departmental records, contracts, invoices, reports, and operational documents.
- Coordinate communication between Food & Beverage management and other hotel departments.
- Follow up on outstanding assignments, approvals, and requests to ensure timely completion.
- Assist with preparing presentations, management reports, and documentation for executive leade