Aviation & Missile Solutions, LLC. (AMS) is seeking a talented FMS Case Development and Program Support Administrator to join our diverse team, in Huntsville, AL., to create unique solutions for complex problems. AMS provides responsive, cost-effective engineering and scientific solutions ranging from air and missile defense technologies, command and control, radar systems, seekers, modeling & simulation, and prototype hardware development and testing.
Position Summary
Provides functional, technical, and administrative support to International Program Managers (IPMs) in the case development, case writing, execution, monitoring, and closure of Foreign Military Sales (FMS) cases and programs. Performs assigned duties in one or more functional areas, including FMS case writing and development, transportation and logistics coordination, requisition management, financial analysis and reconciliation, documentation, and program reporting.
Coordinates with Program Management Offices (PMOs), Life Cycle Management Commands (LCMCs), U.S. Army Security Assistance Command (USASAC), Defense Finance and Accounting Service (DFAS), Defense Contract Management Agency (DCMA), contractors, freight forwarders, and other government organizations to support timely and effective program execution.
Independently executes assigned functional responsibilities with minimal day-to-day direction, working within priorities and oversight established by the supporting IPM and Directorate leadership. Provides accurate information, analysis, coordination, and follow-through to support IPM decision-making and overall program execution.
Key Responsibilities
1. FMS Case Development & Documentation
- Conduct preparation, development, review, and maintenance of FMS case documentation, including Letters of Offer and Acceptance (LOAs), amendments, modifications, pricing information, and supporting materials.
- Develop and maintain case matrices, requirements documentation, and program records to support case development and execution.
- Coordinate technical, logistical, financial, and acquisition inputs from PMOs, LCMCs, USASAC, and other supporting organizations.
- Support case data entry, documentation management, quality reviews, and coordination of required concurrences.
- Prepare, coordinate, and track waivers, releasability actions, and supporting documentation as required.
2. Transportation & Logistics Support
- Coordinate transportation and shipping activities with transportation offices, freight forwarders, quality assurance personnel, and supporting organizations.
- Prepare and review shipping documentation, including DD Form 1149s and Notices of Availability (NOAs).
- Validate shipping instructions, transportation codes, delivery terms, and supporting documentation for accuracy and completeness.
- Monitor shipment readiness, transportation timelines, inspections, and delivery status; identify and coordinate resolution of shipping issues.
- Support transportation working groups and coordinate actions necessary to resolve shipping and logistics discrepancies.
3. Requisition & Supply Management Support
- Monitor requisition status, material availability, shipment progress, and delivery documentation.
- Use applicable systems and databases to track requisitions, identify delays or discrepancies, and coordinate necessary follow-up actions.
- Support Supply Discrepancy Report (SDR) and Report of Discrepancy/Request for Reconciliation (R&R) processes, including review, submission, tracking, and resolution.
- Coordinate DD Form 250 acceptance documentation and associated wash-post actions with USASAC, DCMA, and other supporting organizations.
- Support requisition reconciliation, documentation validation, and FMS case closure activities.
4. Financial Management & Reconciliation Support
- Monitor and reconcile FMS funding, commitments, obligations, expenditures, and overall financial execution.
- Retrieve, review, and analyze financial reports to validate funding, monitor expenditures, and identify discrepancies
- Track funding movements associated with LOA amendments and modifications.
- Monitor progress payments, Unliquidated Obligations (ULOs), Negative Unliquidated Obligations (NULOs), Value Added Tax (VAT), and other outstanding financial transactions.
- Support financial reconciliation, discrepancy resolution, and case closure activities.
- Develop financial reports, analyses, and briefings for IPMs and Directorate leadership.
5. Program Coordination & Reporting Support
- Execute assigned program actions, taskings, and reporting requirements in support of IPMs.
- Coordinate with PMOs, LCMCs, USASAC, DFAS, AMCOM, DCMA, and other government and contractor organizations.
- Maintain trackers, databases, documentation, and action records to support program visibility and execution.
- Monitor assigned actions and suspense dates, follow up with responsible organizations, and provide timely status updates to IPMs.
- Identify functional issues, delays, and potential impacts; elevate matters requiring IPM attention or decision.
- Prepare status reports, briefings, and other information products for program and leadership use.
- Identify opportunities to improve functional processes, coordination, and reporting.
Keyword: FMS Case Development and Program Support
Required Experience:
Required Knowledge, Skills & Abilities
- Candidate must possess a bachelors degree
- A minimum of 3 years experience with SAMD/DSAMS
- Thorough understanding of Foreign Military Sales (FMS), defense acquisition, logistics, financial management, or program operations.
- Experience with processes and responsibilities associated with one or more functional areas of FMS case development, execution, or closure.
- Ability to independently execute assigned tasks, manage competing priorities, and meet established deadlines with minimal day-to-day direction.
- Ability to interpret requirements, review documentation, identify discrepancies, research issues, and coordinate corrective actions.
- Strong organizational, analytical, problem-solving, and written and verbal communication skills.
- Ability to coordinate effectively with government personnel, contractors, international partners, and other stakeholders.
- Ability to develop reports and briefings, maintain accurate documentation, and communicate program status and issues.
- Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
Preferred Qualifications
- Prior access to or working knowledge of applicable DoD and FMS information systems, databases, and reporting tools.
- Experience coordinating with PMOs, LCMCs, USASAC, DFAS, DCMA, or other defense organizations.
- Experience preparing program documentation, financial reports, briefings, or other leadership information products.
Security Requirements:
- Citizenship: Candidate must be a US only citizen.
- Clearance level: possess and be able to maintain an active Secret Clearance
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or status as a protected veteran.
From: Aviation & Missile Solutions