Floor Coordinator

Manage conference room and office space reservations, including creating and updating bookings, coordinating catering requests, and resetting rooms after meetings. Oversee daily office operations and ensure common areas, conference rooms, and shared workspaces remain organized and presentable.

Job Summary/Company: 

Sparks Group has partnered with a leading global professional services organization seeking a dependable and customer-focused Floor Coordinator to support daily office operations, workplace services, and facility coordination. This individual will serve as a primary point of contact for employees, guests, and vendors while helping maintain a safe, organized, and welcoming office environment. The ideal candidate is highly organized, detail-oriented, and comfortable balancing multiple priorities in a fast-paced corporate setting.

Responsibilities:

• Office Operations & Facility Coordination

  • Oversee daily office operations and ensure common areas, conference rooms, and shared workspaces remain organized and presentable.

  • Manage conference room and office space reservations, including creating and updating bookings, coordinating catering requests, and resetting rooms after meetings.

  • Monitor and replenish office supplies, including kitchen, general office, mailing, first aid, and conference room materials.

  • Receive, process, sort, and distribute incoming and outgoing mail and packages.

  • Maintain and update facility signage in accordance with building and company standards.

  • Provide audio/visual support for conference rooms and employee meetings.

  • Complete daily facility checklists and ensure location-specific operational requirements are met.

  • Assist with monitoring facility-related expenses and provide insight into associated charges.

  Guest Services & Security Support

  • Welcome employees, visitors, and vendors, providing professional customer service and directional assistance.

  • Manage visitor registration through the visitor management system and monitor guest access.

  • Coordinate the issuance, tracking, and monitoring of employee and visitor badges through the building access management system.

  • Coordinate vendor and guest arrivals, including providing escorts when necessary.

  • Remain attentive to potential security and safety concerns and follow established workplace policies and procedures.

  • Assist with fire alarm testing, emergency drills, and evacuation procedures.

Qualifications/Background Profile:

• • Minimum of 2 years of customer service experience, preferably in a corporate office, facilities, hospitality, or administrative environment.

  • At least 1 year of experience using Microsoft Office and Office 365.

  • Strong verbal and written communication skills.

  • Excellent organizational skills and attention to detail.

  • Ability to multitask, prioritize responsibilities, and adapt in a fast-paced environment.

  • Comfortable working independently while contributing to a collaborative team.

  • Professional and approachable demeanor with a strong customer service mindset.

  Additional Details:

  • Must be comfortable working in a high-demand, fast-paced corporate office environment.

  • Strong problem-solving skills and the ability to take initiative.

  • Ability to handle employee, visitor, and vendor requests professionally and efficiently.

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This job is In-Person.

Pay Range: Hourly $20.62 to $20.62

We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.

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Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.