Fleet Systems Manager

Internal contacts include the following departments: Accounts Payable, Office of Budget, Sign Shop, Permits & Utilities, Traffic Center, Building Maintenance, and Maintenance Site Managers. positive line of communication within the Tollway with all departments, with particular emphasis on other Division Managers, Procurement staff, and the Maintenance Site Staff.

This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/13382003
## Position Overview
The Illinois Tollway is dedicated to providing and promoting a safe and
efficient system of highways while ensuring the highest possible level
of service to our customers. Whether it's I-PASS, the*Move
Illinois*Program, open road tolling or keeping you safe with our
H.E.L.P. trucks, we are committed to delivering great benefits and
services to customers.
The Tollway is a user-fee system no state or federal tax dollars are
used to support maintenance and operations. Operations are funded by
toll and concession revenues.
Under the leadership of the Board of Directors and Executive Staff,
Tollway is committed to achieving the following goals: increase
collaboration with regional transportation and planning agencies,
promote the regional economy, maintain financial integrity, foster
environmental responsibility and sustainability, maintain the safety and
efficiency of the Tollway system, further transparency and
accountability, enhance customer service, and maintain public trust.
In support of this vision, the Fleet Systems Manager position reports to
the Senior Manager of Fleet Assets. The Fleet System Manager must be
proactive in the management of Fleet's information systems, including
the Fuel Management System, Cartegraph System, SAP/SRM, Procurement
Contracts, Vehicle licenses and titles. This position must maintain a
positive line of communication within the Tollway with all departments,
with particular emphasis on other Division Managers, Procurement staff,
and the Maintenance Site Staff. The key contacts outside of the Tollway
would include the Secretary of State's Office, Contract Vendors,
Contract Towing Operators.
This position also works closely with Procurement Buyers and Central
Warehouse staff. Internal contacts include the following departments:
Accounts Payable, Office of Budget, Sign Shop, Permits & Utilities,
Traffic Center, Building Maintenance, and Maintenance Site Managers.
The incumbent is responsible for contract creation and management of
various Fleet contracts, such as, accident claims adjustment, parts
washers, steel, truck springs, etc. In addition to the contracts
mentioned, the incumbent monitors the status of all vehicle and
equipment contracts to ensure the vendors are paid and the purchase
orders are completed correctly. The incumbent also works with
Procurement on the creation of new contracts, contract renewals, and
contract modifications.
## Essential Job Functions
Position Responsibilities
- Development and Management of the Fleet M&O and Capital budget with
the assistance of the Fleet Staff. This includes working closely on
the budget with the General Manager of Fleet Maintenance, Senior
Manager of Fleet Assets, Fleet District Managers and Lead Mechanics.
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- Manage the road wide Equipment Management System (EMS). The position
is accountable for the ongoing performance and maintenance of all
computerized fleet asset management systems. This includes the EMS
system which consists of five subsystems: equipment control,
maintenance & operations, shop work, cost accounting, and parts &
material inventory. The main objective is to manage the EMS system,
update its subsystems to comply with current technology, and develop
and implement enhancements based on the needs of Fleet. The position
also provides direction and assistance to field supervisory and
clerical support personnel on all EMS input and identifies and
corrects all system errors.
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- Oversee the administration of Tollways Fuel Management System and
Tollway fuel Operations. This includes ordering and delivery
coordination of approximately 1,500,000 gallons of fuel ann ally.
This covers all aspects of the system including data input, fuel
contracts, procedure and reporting, system interfaces, and system
enhancements. Data analysis occurs daily, and all errors are
investigated and corrected. All satellite fuel locations are
inspected annually. Directs fuel vendors on any changes to the
system that must be implemented.
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- Direct participation with Fleet procurements and contract
monitoring. This includes tracking contract status and placing
shopping cart requests for vehicles, equipment, and materials.
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- Oversight and first line management of the Contract Towing
Agreements. This position assists in the management of all Tow
Companies under written Agreement with the Tollway to ensure
compliance with agreement provisions such as insurance requirements,
billing rates, response times and performance. The position directs
and assigns work to the Secretary and Support Staff (Fleet Systems
Analyst & Roadway Maintenance staff) related to Towing and Road
Service issues
Management of pool car operation and staff. Responsibilities include
supervision of the supporting staff, vehicle and maintenance repair,
parts inventory, and all related items and procedures. The pool car