Fleet Support Administrator

Fleet Administrative Support (Temporary) 

Position Purpose 

Provide administrative support to the Fleet Department by assisting with invoice processing, fleet record maintenance, vendor coordination, and program administration activities. This role will support day-to-day fleet operations and ensure timely completion of routine administrative tasks. 

Key Responsibilities 

Financial & Administrative Support 

Process and track vendor invoices 

Route invoices for approval 

Maintain supporting documentation 

Prepare recurring reports and trackers 

Monitor shared fleet inboxes 

Fleet Operations Support 

Update vehicle and driver records 

Process fuel card requests and replacements 

Track telematics device orders and installations 

Support transfer and disposal requests 

Maintain fleet databases and records 

Vendor & Compliance Support 

Track registration and compliance documentation 

Organize titles, registrations, and insurance records 

Maintain SharePoint files and department documentation 

Support fleet audits and data validation 

Desired Skills & Qualifications 

Technical Skills 

Microsoft Excel 

Outlook 

Teams 

Word 

SharePoint 

Data entry and record management 

Professional Skills 

Strong organization and attention to detail 

Ability to manage multiple priorities 

Strong follow-up and communication skills 

Ability to work independently 

Customer service mindset 

Preferred Experience 

Administrative support 

Accounts Payable or invoice processing 

Vendor coordination 

Documentation and records management 

Transportation, fleet, logistics, or operations experience 

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