Fleet Supervisor

About Us:

VOALA
Helping Our Most Vulnerable Change Their Life Stories

Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org.

PAY RATE: $68476 - $72080 Per Year

BENEFITS: VOALA offers competitive medical, dental, vision and retirement benefits.

JOB SUMMARY AND PURPOSE

The Fleet Supervisor advises the COO on the status of VOALA vehicles and the transportation requirements of the various programs. The Fleet Supervisor has responsibility for oversight of vehicle safety, maintaining tags & stickers, and regular maintenance of the vehicles owned by VOALA, implementing and maintaining data system for maintenance records of all fleet vehicles, implementing and maintaining GPS systems and vehicle usage (for compliance and monitoring vehicle use) and overseeing and maintaining all fleet vehicles located at the various sites operated by VOALA.

DUTIES AND RESPONSIBILITIES

• Oversight of a fleet of over 200 vehicles
• Research and Identify vehicle needs of VOALA programs and assist in the purchase or lease of vehicles to meet the requirements
• Inspect vehicles and advise Program Leaders on efficient driver scheduling and vehicle usage to maximize service to the organization
• Ensures all VOALA vehicles have current registration and license plates.
• Tracks vehicle use, operations costs (fuel, tolls, scheduled maintenance, insurance) and vehicle costs (purchase, lease, licensing, major repairs) in order to identify most cost-effective means to satisfy VOALA transportation needs
• Maintains detailed records of vehicle servicing and inspection.
• Identify regional, cost effective, and reliable mechanic shops for maintenance and servicing requirements
• Ensures compliance with CAL-OSHA and U.S. Department of Transport laws and regulations.
• Schedules and records regular vehicle maintenance to ensure operational efficiency – minimize downtime and maintain schedules
• Monitors driver behavior and ensures a high level of safety and customer service.
• Analyzes data to increase transportation operational efficiency.
• Utilize GPS systems to monitor drivers and track vehicles in case of theft.
• Stands in for couriers and drivers as needed.

ESSENTIAL DUTIES

• Services for this position must be provided on-site. As a result, the positions supervised by this job description are on-site, and supervisors / managers / leaders must be on site to provide proper direction and oversight.
• Identify transportation needs, and advise on how to satisfy transportation requirements. Ensure that all vehicles are housed in safe locations to protect these company assets at all times. Continue to assess and provide solutions to new trends in vehicle and/or vehicle part thefts.
• Assist and advise Program Leaders on driver recruitment, training and scheduling. Maintain and monitor vehicle logs for correct usage and patterns of misuse, reporting to COO immediately when issues are identified
• Keeps all vehicle titles, licenses, insurance and records current. Ensure all leased vehicles are up-to-date timely. Implementing and maintaining records of maintenance, usage, GPS tracking, and all matters related to vehicles.
• Tracks transportation expenses, advises on achieving cost effective use of transportation assets. Monitor gasoline usage and patterns to audit for potential misuse.
• Schedules maintenance and inspections for vehicles, achieves operational efficiency. Ensure that all vehicles have up-to-date records on maintenance and repairs, advising the COO when patterns and records of maintenance are increasing (with recommendations).
• Conducts Safe Driver training and help develop other safety training opportunities
• Other duties as required and is subject to change at any time.

MANDATED REPORTER

As service providers to the underprivileged and vulnerable in our community, all employees are considered Mandated Reporters, and must report any instance of physical or sexual abuse to proper authorities.

Qualifications

REQUIREMENTS:

• Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
• Ability to perform under circumstances of possible emotional stress and conflicts dealing with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs which may include clients with homelessness, mental-illness, substance abuse, recently released from incarceration and other challenges.

EDUCATION:

• Bachelor’s Degree in business, transportation, logistics or other related field OR 4 years of related logistics experience
• Commercial Driver’s License (CDL), must obtain passenger endorsement within 90 days of hire.

EXPERIENCE:

• 3 years in a logistics or transportation role

Volunteers of America is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.