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| Location | Clearwater, FL |
| Salary | $56,345.31–$59,162.57 Per Year |
Fleet Purchasing Coordinator
Salary
$56,345.31 - $90,152.92 Annually
Location
Clearwater, FL
Job Type
Full-time
Job Number
2026-00256
Department
General Support Services
Opening Date
09/30/2026
Closing Date
3/31/2027 11:59 PM Eastern
THE CITY OF CLEARWATER IS AN EQUAL OPPORTUNITY EMPLOYER
Applicants must be legally authorized to work in the United States without the need for current or future visa sponsorship. City of Clearwater will not sponsor employment visas (e.g., H-1B, or any other work authorization status).
Position Description
ENTRY SALARY: $56,345.31 - $59,162.57 BASED UPON QUALIFICATIONS
Under general direction, the Fleet Purchasing Coordinator schedules, coordinates, replaces, procures, and performs other related tasks and activities in the support of the Citys fleet operation. Ensures the maintenance of proper fuel levels in the Citys storage tanks to keep the fleet operational.
Duties and Responsibilities
Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Essential duties and responsibilities may include, but are not limited to, the following:
Prepares and compiles the annual vehicle replacement list for the entire city fleet including vehicles and other pieces of equipment; coordinates meetings with departments to evaluate and review replacement list.
Collaborates and works closely with the City budget manager to ensure proper funding is available for fleet needs and monitors the adherence to determined budgetary constraints.
Registers all new and purchased vehicles with the DMV; process appropriate paperwork and ensures all necessary licensing and tags are procured.
Monitors, evaluates, and manages the fuel level in the City storage tanks; coordinates timely and efficient delivery of fuel to fleet vehicles and monitors the maintenance of the tanks.
Researches, obtains, and compiles quotes used to purchase or up-fit all city vehicles; issues purchase orders to procure new or replacement equipment; handles all payment processing and management.
Processes and submits all invoices and documents for fueling, replacements, purchasing, or up-fitting requirements.
Drafts, edits, and delivers various agenda items to be presented to council; communicates all new purchases, replacements, up-fits, surplus vehicles, or damaged vehicles.
Performs a wide range of administrative and clerical duties related to the fleet and its maintenance; makes reports on fuel and purchases.
Maintains and updates city vehicle listings and assigns new city numbers when vehicles are ordered.
Assists and supports all City departments by providing data and other pertinent information about a vehicle or piece of equipment; provides necessary data to Finance for various RFPs and up-fitting services; coordinates replacements and repairs due to wrecks or accidents.
Performs other duties as assigned.
Minimum Qualifications
Licenses, Certifications, and Equipment:
A valid State drivers license is required.
This position is required to operate the below equipment, machines, tools, and other work aides:
Automotive & power driven equipment, and other equipment as assigned.
Education and Experience
High School Diploma or G.E.D. Certificate AND five (5) years of experience in office and clerical administration, fleet management, or purchasing; OR an equivalent combination of education, training, and experience may be considered.
Supplemental Information
Knowledge of -
Methods and practices of fleet management and administration
Fuel management for a Municipal government fleet
General budgeting and resource allocation
Purchasing and procuring vehicles and equipment
Registering vehicles and ensuring all paperwork is processed and submitted
Operation, capability, and use of a variety of vehicles and equipment
Record keeping, report preparation, filing methods, and records
Reporting equipment status
General office policies and procedures; computers and general office equipment
Equipment maintenance practices and methods
Skill in -
Understanding and following oral and written instructions
Completing maintenance forms and preparing reports
Determining and processing needed purchases
Maintaining effective working relationships with vendors, manufacturers, employees, and the public
Preparing and maintaining records and reports
Reading and following instructions and procedures in equipment service and repair
Adhering to City rules, regulations, and policies
FULL TIME EMPLOYEES ONLY RECEIVE:
Health and Wellness initiatives • 100% employee health care coverage • Option for dependent health care • Life Insurance • Optional Dental, Vision, AFLAC • Employee Assistance Program (EAP) • Retirement -General Employee Pension Plan • Voluntary Tax-deferred 457 Plan • Paid holiday, vacation, sick leave plans • Competitive Salaries • Tuition assistance • Training and development opportunities • Travel compensation • Military leave • Bereavement leave • Discount coupons • Service and employee recognition awards
PART TIME EMPLOYEES ONLY RECEIVE:
Paid holiday, vacation, sick leave plans • Employee Assistance Program (EAP) • Competitive hourly rates • Flexible schedules • Training and development opportunities • Discount coupons • Service and employee recognition awards
SEASONAL, VARIABLE, TEMPORARY, EMERGENCY EMPLOYEES RECEIVE NO BENEFITS.
01
What level of Drivers License do you currently possess?
02
What is your highest level of education?
03
How many years of professional experience do you have in office and clerical administration, fleet management, or purchasing?
04
Are you legally authorized to work in the United States?
05
Will you now or in the future require sponsorship for employment visa status (e.g., H-1B visa status)?"
Required Question
Employer City of Clearwater
Address 100 South Myrtle Avenue
Clearwater, Florida, 33756
Phone 727-562-4870
Option 1
Website http://www.myclearwater.com