Fleet Parts Clerk*

By assisting with parts research, procurement, inventory, and administrative tasks, this role ensures internal fleet operations are successful and supports our goal of limiting equipment down time and overdue preventative maintenance. This is responsible technical and administrative support work in the implementation and coordination of a variety of parts room functions necessitating judgment, discretion, and initiative relative to purchasing decisions, priority setting, and the interpretation and application of policies, procedures, and processes.

The City of Madison Fleet Service Division seeks an organized and detail-oriented professional to serve as our Parts Clerk. This position supports the administrative and parts room functions of the Fleet Service Division, which collectively maintains over 1,500 pieces of equipment in the general municipal fleet. By assisting with parts research, procurement, inventory, and administrative tasks, this role ensures internal fleet operations are successful and supports our goal of limiting equipment down time and overdue preventative maintenance.

This is responsible technical and administrative support work in the implementation and coordination of a variety of parts room functions necessitating judgment, discretion, and initiative relative to purchasing decisions, priority setting, and the interpretation and application of policies, procedures, and processes. The Parts Clerk researches, orders, inventories, and delivers parts for vehicle and equipment repairs. This position maintains routine inventory and financial records, reconciles purchases to appropriate budgets, and assumes responsibility for follow-through on administrative detail. They will also perform regular inventory checks in coordination with the Parts Lead Worker and Parts Technicians. This position will prepare monthly reports related to maintenance and repair, fuel usage, and fuel inventories. They will also assist with the maintenance of various databases, including Faster and EJ Ward. This position will report to the Operations Manager and receive general direction from the Parts Lead Worker.

What We're Looking For:

• Technical knowledge of vehicle and equipment parts, inventory systems, and parts procurement.
• Excellent organizational and attention-to-detail skills with the ability to manage purchasing, inventory, and financial records.
• Strong data management and reporting skills using computerized inventory and database systems.
• Effective communication and customer service skills.

Schedule: Monday through Friday, 7:30 AM to 3:30 PM.

Employees may be eligible for loan forgiveness through the Public Service Loan Forgiveness Program.

Black, Indigenous, people of color, women, trans, nonbinary, and individuals with disabilities are encouraged to apply. We value the unique blend of lived experiences and diverse perspectives that comes from non-traditional education pathways and the variety of transferrable skills each candidate brings to the table. We value diversity, equity, inclusion, and belonging. Even if every item on the job posting doesn’t match your experience perfectly, we encourage you to apply and share how your skills and experience can best serve our community.